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Private Jobs / Private Sector

Room to Read Hiring for Associate, Accounting, Administration & HR at Jharkhand Full Time

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Position Overview:
The HR, Admin & Accounts Associate will assist and report to District Lead and on need basis to State Manager or INCO. Primary responsibilities include assisting in maintaining all aspects of the organization’s finances and accounting and administrative initiatives at district level.
Primary Duties & Responsibilities:
Accounting responsibilities:
  • Overall responsibility of ensuring the proper and effective implementation of finance and admin related policies and guidelines at field level.
  • Support and guidance to admin assistant in procurement, logistics and other admin related works.
  • Budget tracking and provide timely alert to program team on utilization and under spending of budget.
  • Will be fully responsible to prepare program/project related annual budget with support from program team.
  • Verification and Finalization of billsvouchers for payment and enter in Software on day-to-day basis.
  • Prepare Indirect Budget and Travel Budget independently.
  • Assist state finance team in preparation of Fund Projection and Fund Request for operation and programs with support from program team.
  • Assist state finance team in Monthly Closing of Accounts and submission to CO.
  • Assist state finance team in preparation of TDS Details (FC and Non-FC).
  • Preparation of Financial Statement of Expenditure against Fund Received of all programs and operations and shared with teams on monthly and quarterly basis.
  • Any other assignment given from time to time as per organizational requirement by Manager or Program Team and SM.
HR Responsibilities:
  • Takes care of joining formalities of monitoring staff, verifies documents that are submitted by monitoring staff, and sends the same to INCO HR.
  • Managing attendance and leave record of all staff, sharing the same with INCO HR on monthly basis.
  • Guides/advise monitoring staff on how to fill the PF form at the time of joining and exit.
  • Complete asset handover of employee as part of exit formalities.
  • Single point of contact for monitoring staff issues related to HR, escalating them to INCO HR if the same is not resolved at state level.
  • Assist INCO HR with compilation of PMS data of monitoring staff
Admin Responsibilities:
  • Preparing Procurement Plan (Quarterly and Monthly) in coordination with the Program Team and weekly update on the progress in meetings and on designated trackers.
  • Managing end-to-end Procurement of Goods and Services which includes processing PRs, vendor exploration, selection, collection of quotations, preparing comparative statements, sending it to procurement committee, and submission for Admin Review at country office, onboarding, Contracts, Preparing and Issuing Purchase Orders, as per other organizational policy and process., maintaining procurement registers and trackers as per requirement.
  • Procurement documentation as per organizational templates and timelines.
  • Maintain all procurement related trackers as per timelines and share necessary information with country office as per the requirements.
  • To ensure quality of material and delivery on time.
  • Distribution or dispatch of program related material to destinations and regular follow up with vendors for safe delivery of material.
  • Material verifications with support of program team make.
  • Review of documents as per payment process sheet (for payment of procurement bills)
Required:
  • Bachelor’s degree in Commerce or related field
  • A minimum of two -three years of experience in NGO Accounting field and managing administration.
  • Adopt at using Microsoft Office applications – word, excel.
  • Working experience in Tally 7.2 or 9.
  • Verbal and written communication skills in English & Hindi.
Preferred:
  • Advanced degree in finance related field/ similar field.
  • 3 years related accounting experience in an NGO/International NGO.
  • Flexible attitude towards changing priorities and ability to multi-task with an eye for detail.
  • Strong initiative skill.
  • Team player.
  • Excellent interpersonal and relationship building skills.
Compensation:
Room to Read offers a competitive salary with excellent benefits. The non-monetary compensation includes a unique opportunity to be part of an innovative, meaningful, and rapidly growing organization that is changing transforming the lives of millions of children in developing countries on literacy and gender equality in education.

Room to Read is a Child safe Organisation.
Location(s)

India – Jharkhand

To be successful at Room to Read, you will also:
  • Have passion for our mission and a strong desire to impact a dynamic nonprofit organization
  • Be a proactive and innovative thinker who achieves results and creates positive change
  • Have a very high level of personal and professional integrity and trustworthiness
  • Embrace diversity and a commitment to collaboration
  • Thrive in a fast-paced and fun environment
Room to Read is proud to be an equal opportunity employer committed to identifying and developing the skills and leadership of people from diverse backgrounds. EOE/M/F/Vet/Disabled

Job Overview

  • Date Posted:
  • Location:
  • Job Title: Room to Read Hiring for Associate, Accounting, Administration & HR at Jharkhand
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