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Private Jobs / Private Sector
RSM US LLP Hiring for USI Assurance Executive Assistant at Gurgaon, Haryana Full Time
Full Job Description
We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, inclusive culture and talent experience and our ability to be compelling to our clients. You’ll find an environment that inspires and empowers you to thrive both personally and professionally. There’s no one like you and that’s why there’s nowhere like RSM.
The USI Assurance Executive Assistant will provide skilled and efficient support to the USI Assurance Leader as well as one or more members of the USI Assurance Leadership Team (U.S./USI). Assist with on-going activities such as project management support, managing calendars, scheduling calls and meetings, coordinating complex travel arrangements, preparing reports and other tasks as assigned. This position requires a high level of professionalism, initiative, confidentiality, and a sense of urgency. This position also requires the ability to anticipate needs and work independently.
Key responsibilities for the role
1. Provides executive-level support to assigned leaders including but not limited to:
Serve as the point person to maintain all calendar appointments and ensure meetings are scheduled in advance and prioritized accordingly.
Coordinate domestic and international travel arrangements including flights, cars, hotels and meals.
Assisting with USI Assurance meeting management administration including handling meeting invitations and logistics, tracking attendees, creating agendas, taking notes and following up with action items.
Maintain daily, weekly and monthly to-do lists with follow ups accordingly.
Independently apply a systematic approach toward achieving desired outcomes.
Routinely handle confidential correspondence.
Other duties as assigned.
2. Provides assistance with operational tasks and projects including but not limited to:
Work with operations leadership (U.S. and USI) to develop leadership meeting objectives, agendas, presentation documents and follow ups.
Assist USI Assurance operations leaders to liaise with internal functional areas including but not limited to human resources, training, resource management, talent acquisition and IT.
Assist with practice management reporting, process improvement, communication and risk management.
Help to ensure operational processes and objectives are aligned with overall USI Assurance strategy.
3. Provides assistance with USI Assurance project management including but not limited to:
Assists project managers and leaders in preparing and maintaining project plans including documentation, budgeting, implementation, training and communication.
Prepare and proofread meeting presentation materials such as PowerPoint slides, spreadsheets, project plans/scorecards, communications, etc.
Assist with scorecard management, progress tracking and escalation communication with key stakeholders.
Assist with meeting scheduling, preparing meeting materials, distributing meeting materials and attending meetings as needed.
Help execute administrative tasks in relation to project plans and schedules.
4. Provides additional support with operations, administration and special projects as needed.
EDUCATION
- Associate’s degree or equivalent experience
TECHNICAL/SOFT SKILLS
- Advanced Microsoft Office skills
- Ability to effectively work across a diverse population
- Strong communication skills both written and verbal
- Effective organization and time management skills
- Strong attention to detail
- Ability to manage multiple projects at one time
EXPERIENCE
3-5 years relevant experience in related field or area
PREFERRED REQUIREMENTS
Experience with project management tools such as Smartsheet and MS Project
Ability to provide solutions and affect and support change management efforts
Ability to facilitate discussions with leadership
Ability to manage at a macro level and identify when a refined approach is necessary
You want your next step to be the right one. You’ve worked hard to get where you are today. And now you’re ready to use your unique skills, talents and personality to achieve great things. RSM is a place where you are valued as an individual, mentored as a future leader, and recognized for your accomplishments and potential. Working directly with clients, key decision makers and business owners across various industries and geographies, you’ll move quickly along the learning curve and our clients will benefit from your fresh perspective.
Experience RSM. Experience the power of being understood.