SatvaSys Solutions LLP Hiring for Executive Assistant to CEO at Mumbai, Maharashtra Full Time

Full Job Description
· Provide sophisticated calendar management for CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.· Act as a liaison and provide support to the Leadership Team. Arrange and handle all logistics for major meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes. Adhere to compliance with applicable rules and regulations set in bylaws regarding organizational matters.· Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.· Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy.· Work closely with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Act as a “barometer,” having a sense for the issues taking place in the environment and keeping the CEO updated. Anticipate CEO’s needs in advance of meetings, conferences, etc.· Maintain open communications with the global team, including meeting regularly with their operations and technology coordinator and providing information and documents as needed.· Coordinate all Executive Team meetings and assist with staff meetings and events as needed.· Provide “gatekeeper” and “gateway” role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team. Complete projects by assigning work to appropriate staff, including the Executive Team, on behalf of the CEO.· Work with the Executive Team to coordinate the CEO’s outreach activities. Follow up on contacts made by the CEO to cultivate ongoing relationships.· Manage all aspects of organization’s office services. Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as organization grows. Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of organization.· Manage information systems operations including hardware, software, desktop support, internal telecommunications, and strategic systems development and planning. Provide leadership to all levels of the organization, including the global team, to meet their current and future information needs. Supervise consultants. Prepare budget recommendations.· Provide event management support as requested.· Answer CEO main phone line and respond to inquiries, if needed.· Process and distribute daily mail.· Invest in building long-lasting relationships both externally and internally.· Manage petty cash reimbursements and reconciliation.Other projects/duties as assigned for the overall benefit of the organization.Job Types: Full-time, Regular / PermanentSalary: ₹25,000.00 – ₹60,000.00 per monthSchedule:Night shiftUS shiftCOVID-19 considerations:This is a WFH job (permanently).Application Question(s):Do you have (A) excellent written and verbal English communication, (B) managerial experience (C) willing to work at odd hours any time of the day?Experience:total work: 5 years (Required)Language:English (Required)Shift availability:Night Shift (Required)Work Remotely:Yes