SaveLIFE Foundation Hiring for Head- Finance, IT, HR and Admin at Delhi, Delhi Full Time

Full Job Description
Head- Finance, IT, HR & Admin
Job Title Head- Finance, IT, HR and Admin
Department Operations
Level Level 4 (Head)
Location Delhi
Reporting Manager CEO
Reportees • Incharge- Accounts, Budgeting, Control
Incharge- Banking, Treasury, Tax, Auditing, ReportingIncharge- ITIncharge- HRIncharge- AdministrationAbout SaveLIFE Foundation:
SaveLIFE Foundation (SLF) is a non-profit organisation committed to saving lives on roads in
India. We have been recognised as the Best NGO in India by the Rockefeller Foundation and
are a recipient of the prestigious Prince Michael International Road Safety Award. We partner
directly with the government, industry, and local communities across India to make the most
dangerous roads safer.
Road crashes kill over 1.3 million people globally each year. India holds the dubious
distinction of being the world’s number one in road crash deaths, with at least 150,000
fatalities and over one million serious injuries per year. Most victims come from extremely
poor backgrounds. Road crashes have emerged as the number one cause of death for Indians
in the age group of 15-45, dealing a crushing blow to the nation’s productivity and a loss of
3% to our GDP each year – an amount that can eradicate hunger from India, twice over each
year. Tragically, road crashes in India are also one of the biggest causes of death for children
under age 14, with over twenty fatalities each day, mostly in the vicinity of schools.
SLF operates at the intersection of policy-making and grassroots impact. We are best
known for getting India a Good Samaritan Law that encourages bystanders to help critically
injured persons on the road, expected to save 50% lives otherwise lost to preventable
injuries. Most recently, SLF has delivered an astounding 52% reduction in fatalities on the
Mumbai-Pune Expressway, and a reduction of 69% on in fatalities on the Old Mumbai –
Pune Highway (NH-48) through a combination of measures ranging from improved road
engineering to technology-driven traffic enforcement to optimised trauma response – the
Zero Fatality Corridor (ZFC) model.
Role Overview:
This role would oversee end-to-end management of functions namely – Finance &
Accounts, Information Technology, Human Resources and Administration at SLF. S/HE
would be accountable to set-up appropriate systems, processes and policies, ensure due
implementation and compliance to the set processes / policies. The incumbent would
provide required direction, support and facilitation to the team members so that the
processes are executed in the most effective way.

This role should also ensure through management of the above areas, maximum
compliance, adequate control and minimum risks to the business of SLF.
Key Responsibilities:
(1) Finance & Accounts

Strategy & Planning
Understand the Vision, key purpose, plans and priorities of SLF and identify their
implications on Finance & Accounts areas
Make the annual/quarterly/monthly budget with collaboration & inputs from other
departments
Ensure strict monitoring and control of all expenditure and adherence to BudgetAnalyse regularly the metrics / financial ratios and apprise the top leadership about
the financial health of the organization
Identify opportunities for cost control and facilitate the other functions to work
under financial discipline

Operational responsibilities

Finance, Accounts & MIS
Manage all accounting transactions as per standard processes ensuring timeliness
and highest level of accuracy
Supervise reportees to get required activities done as per set standards and in the
most effective and efficient manner
Keep control on all Accounts Payable (AP) & Accounts Receivables (AR) and maintain
optimum working capital levels
Ensure timely preparation of monthly accounts statements and reconciliationPrepare the reports (MIS) as required by the top management and the BoardStrive to achieve minimum cost of operation through judicious control over all
expenditures, leveraging opportunities of cost-saving, facilitating other functions to
identify and save costs

Taxation
Ensure Tax deductions as applicable on all paymentsEnsure timely submission of all Tax returnsBe aware of changes in Tax rules and implement the same
Payroll
Ensure timely processing of employee payroll and conduct all required steps for the
same
Comply with tax deductions as applicable for employee salaryProvide Payroll and Tax related documents to employees as required
Audit, Compliance, Legal
Facilitate completion of statutory auditsAddress all queries/requirements of Auditors/regulatory authorities /BoardEnsure minimum findings in Audits and timely closure of Audit findingsBe the custodian of all commercial contracts executed by the organization
with various parties including suppliers, and all service providers
Supervise and monitor all legal (court cases by/against SLF) & secretarial
activities

Process Improvement, Learning & Development
Take initiative to establish best practices in the given areas as required for
the organization
Make maximum use of Technology in the departmental processesActively participate in organization initiatives to drive organization
development, employee engagement, etc.
Adhere to timelines for monitoring and review of performance parameters
and provide feedback to the team
Take responsibility for capability development of self and team members
(2) Information Technology
Understand the need for setting up critical IT Policies regarding Usage of IT assets,
Information Protection, IT Security Ethical use – Do’s & Dont’s, etc.
Identify, negotiate and execute the Contract for assets – supply, maintenance, etc.Guide and oversee Incharge – IT to manage employees’ software and hardware
related requirements, data security, etc.
Manage the IT cost of the organization
(3) Human Resources

Strategy & Planning
Conduct HR Planning exercise with the Leadership & Senior Management annually
or at shorter interval, as required, to map out the Structure, Manpower Numbers, HR
Cost, Talent gaps (if any) etc. as well as critical HR interventions for the whole year /
set time- cycle
Finalize, in alignment with the Heads of Department, a Recruitment Plan for the next
few months and repeat the exercise at defined frequency

Operational responsibilities

Talent Acquisition
Ensure that suitable Recruitment and Selection Process and Policy guidelines are
drafted and implemented at SLF
Ensure that the Incharge – HR processes Recruitment Requisitions from different
departments as per defined process
Facilitate the recruitment and selection process till finalization of candidate and
fixation of Salary in discussion with the CEO
Oversee the onboarding and Induction process as conducted by Incharge – HRKeep track of the Hiring Plan, Lead time of hiring and other metrices
Leave & Attendance
Ensure employees attendance is recorded on systemOversee that Incharge – HR keeps track of all leave in the Leave Management
System and attendance & leave records are provided to Accounts for Payroll

Performance, Rewards & Employee Engagement
Provide overall supervision and guidance to the Incharge – HR and HoDs to execute
annual performance management process through – timely goal setting, reviews &
ratings, feedback and salary increments
Work with HoDs to plan Performance Improvement Programs for identified casesWork with the top management / advisors to develop a competitive compensation
& benefit structure and rewards & recognition program for the company
Facilitate HoDs and Incharge – HR in implementing the employee benefits and
Rewards & Recognition Program
Encourage the team to plan & execute different employee engagement activitiesHandle employee queries and grievances by self or along with Senior Management
Exit Management
Keep track of resignations and conduct / facilitate interactions with resigning
employee to understand the reasons of exit
Establish a robust exit management process and oversee completion of exit
formalities
Manage legal and disciplinary cases by working closely with the HoDs / Legal
Counsel & CEO
Be responsible for overall people development by means of various initiatives like
training sessions, on-the-job training, job rotation etc.
Establish the process for training needs identification and ensure that training
programs are linked to the needs identified
Provide guidance and direction to the training team to coordinate & facilitate
training programs in order to develop a highly efficient and functional workforce

(4) Administration
Oversee the “Incharge – Administration” and conduct activities related to Office
Maintenance, Security, Housekeeping, Employee Safety & Hygiene etc.
Be the custodian of all Contracts for administrative jobsGuide Incharge – Admin to handle any issues at Office premise / local authorityManage the administrative cost of SLFAny other additional responsibility could be assigned to the role holder from time
to time. The same would be discussed between the incumbent and reporting
manager
Role Specifications:
Education
CA (preferred)CMAMaster of Commerce / MBA (Finance)
Experience
Minimum Experience in Finance/Accounts roles – 10 YearsMust have at least 2 years of experience in heading the department at a small
organization or a vertical within F&A in a large organization
Experience of handling HR, Administration and IT for 1-2 years is requiredWorking experience on MS Office and Accounting ERP suiteExperience in not for profit organizations is preferred
Key Behavioural attributes
Team Leadership
o Motivate People
o Delegate and Monitor
o Foster Teamwork
o Develop People
Execution Focus
o Building Trust & Relationships
o Impact & Influence
o Planning & Organizing
o Communication
Learning Focus
o Learning Orientation
o Analytical Thinking
Adherence to Core Values of SLF
o Dependability
o Integrity
o Mutual Respect
o Spirit of Public Service
o Leadership
o Excellence
How to apply: Interested candidates can apply for this position by clicking on the following
link and submitting their application. https://forms.gle/hwCmi5KT2mg6JU558