SaveLIFE Foundation (SLF) Looking For Admin Officer at Delhi, Full Time

Does the idea of creating a positive impact on our world excite you? Would you like to work in a tightly knit team where mutual respect and integrity are among core values? Are you equipped with the skills and experience necessary to conduct primary or secondary research, gather and analyze data, and prepare comprehensive reports that can help to advance a life-saving organization?

About SaveLIFE Foundation

SaveLIFE Foundation (SLF) is on a mission to save lives on roads across India. Since 2012, over 1.5 million people have been killed in road crashes in India and close to 5 million have been left seriously injured or permanently disabled. Besides the insurmountable emotional trauma that thousands of families must suffer each year, road crashes deal a crushing economic blow to many families.

SLF is a fast-growing, specialized organization with a proven track record of delivering large-scale impact. We are best known for getting India its Good Samaritan Law and developing the “Zero-Fatality Corridor” solution to transform dangerous highways into “safeways”. We are registered as a not-for-profit organization to ensure complete mission alignment.

Our teams work in a creative environment to build novel solutions and thrive on problem solving. Over the last 15 years we have built unique strengths in areas such as forensic investigation of crashes, data analytics and predictive modeling, safety design and engineering, public policy formulation, and strategic communication and training. We strive for excellence in everything we do and build leaders through opportunity and mentorship.

Job Summary:

As an Admin Officer, you will play a pivotal role in ensuring the efficient and effective operation of SaveLIFE Foundation’s administrative functions, with responsibilities encompassing travel management, office management, inventory management, budget control, vendor management, and more. Your meticulous attention to detail, organizational skills, and ability to multitask will be crucial to your success in this role.

Roles & Responsibilities:

Travel & Logistics:

• Coordinate all employee and guest travel (domestic/international): bookings, vendors, compliance, and payments.

Facility Management:

• Manage daily office operations: hygiene, maintenance, catering, staff welfare, and safety protocols (including contracts and space).
• Organize office events, training logistics, and administrative process flows.

Procurement & Inventory Control:

• Manage vendor sourcing, onboarding (as per policy), and procurement for office supplies/services.
• Oversee inventory levels, storage, quality, and maintain related records (stock & billing).

Vendor & Bill Management:

• Manage vendor contracts (negotiation, compliance – legal/organizational).
• Process vendor payments, resolve billing issues and conduct market reviews.

Petty Cash & Budget Oversight:

• Manage petty cash (reimbursements, tracking).
• Support Finance with admin budget preparation, monitoring, and record-keeping.

Records & Communication Management:

• Maintain organized filing systems (physical/digital), manage document flow (indexing, courier, postal).
• Draft administrative communications, reports, and facilitate internal information sharing.

Assets & IT Coordination:

• Maintain asset register; coordinate procurement and repairs.
• Liaise with IT vendors for hardware, software, biometrics, and ID card support.

HR & Executive Support:

• Provide administrative support for HR functions (attendance, leave, onboarding, interviews, events).
• Offer logistical and communication support to leadership as needed.

Security & Access Control:

• Manage office security infrastructure (CCTV, access control, keys).
• Ensure general office safety and security awareness.

Compliance & Government Liaison:

• Coordinate with relevant authorities (transport, police, licensing) as required.
• Ensure compliance across vendor agreements, office operations, and safety regulations.

Business Continuity Planning (BCP):

• Support the planning and implementation of BCP measures.

Academic Qualifications:

• Essential: Bachelor’s degree in any discipline from a recognized university

Professional Experience

• Minimum 5 years of proven experience in admin management, vendor management, office management or similar roles.

Required Skills

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office and relevant software.
• Attention to detail and problem-solving skills.

Personal Characteristics:

• Action oriented with ownership and accountability
• Hands on approach, Solutions-oriented; strong problem solver.
• Ability to work across teams.
• Direct, clear, and concise communicator.

How to apply: Interested candidates can apply for this position by clicking on the following link and submitting their resume and a cover letter to: https://forms.gle/hwCmi5KT2mg6JU558