Taylor and Francis Hiring for Senior Associate – Operations & Administration at Bengaluru, Karnataka Full Time

Full Job Description
Company Description

Informa is a leading academic publishing, business intelligence, knowledge and events business, creating unique content and connectivity for customers all over the world. It is listed on the London Stock Exchange and is a member of the FTSE 100.

Taylor & Francis is one of the world’s largest publishers of high-quality, peer reviewed scholarly journals, books, e-books and reference works. For more than 200 years we’ve been on a mission to protect and harness the transformative power of knowledge. We partner with world-class scientists, researchers, scholars and other professionals to challenge and substantiate their ideas and connect them with those who need them. We curate the books, journals and digital content that lead to modern advances in Humanities, Science, Technology and Medicine.

Job Description

A successful candidate will liaise with various stakeholders such as Business heads, Finance, HR, employees, external vendors etc for the smooth functioning of the office. Excellent interpersonal and communication skills are necessary for maintaining effective relationships with senior management and employees.

You will need to be a self-starter and go-getter with a strong operational background and outstanding task management skills. You will need to work proactively, autonomously and maintain discretion for the smooth functioning of the office.

Office Administration

Handle material movement (Global, Interstate, and Local)
Order office supplies and research new deals and suppliers
Maintain vendor relationships (Coworking Company, Courier Agencies, VISA, Travel Agencies, Accommodation, etc)
Coordinate with Head of Operations to process requests from Senior Management & Colleagues
Maintain office efficiency by planning and implementing office systems and procedures
Maintain Health and Safety at Work(Fire Drill, etc)
Arrange for Gate passes for People/ Assets
Review Invoice Billing for Vendors
Generate necessary reports and review at regular intervals with the Head of operations/Head of Org

Asset & Logistics Management

Maintain Asset Register and oversee its Purchase, Logistics and Storage
Handling all procurements of the company and maintaining inventory control

Event Management

Managing all the requirements for the events of the company (Accommodation, Travel, Venue, Event, and so on)

Travel Desk

Manage the Travel Desk (Global, Interstate, and Local)
Handle the travel/stay of employees and visitors
Assist in Visa processing for employees

Qualifications

Bachelor’s degree or equivalent
8+ years of experience in managing systems and procedures for office operations and administration
Excellent Organizational skills
Strong time-management and people skills, flexibility, and multitasking ability
Advanced computer skills and experience with online platforms
Experience developing internal systems
Proficiency Microsoft Office, with aptitude to learn new software and systems
Ready to commute within/outside the city on need basis

Additional Information

24 days annual leave
4 volunteering days annually
Day off for your birthday
Pension contributions
Medical insurance for self and dependants; life cover and personal accident cover for self
Seasonal social and charitable events
Training and development
Blended style and flexi working time
Right tools for remote working