Thornton Tomasetti Hiring for IT Administrative Specialist at Mumbai, Maharashtra Full Time

Full Job Description
Thornton Tomasetti provides engineering design, investigation and analysis services to clients worldwide on projects of every size and level of complexity. We are a growing 1500+ person firm with 10 practices: Structural Engineering, Forensics, Applied Science, Renewal, Resilience, Construction Engineering, Protective Design and Security, Facade Engineering, Sustainability and Transportation. We work on everything from landmark buildings to small-scale specialty structures, from the historic to the high performing, while balancing multiple objectives, including form, function, schedule, sustainability, constructability and budget. TALENT is at the core of our business.

Thornton Tomasetti provides engineering design, investigation and analysis services to clients worldwide on projects of every size and level of complexity. We are a growing 1500+ person firm with 10 practices: Structural Engineering, Forensics, Applied Science, Renewal, Resilience, Construction Engineering, Protective Design and Security, Facade Engineering, Sustainability and Transportation. We work on everything from landmark buildings to small-scale specialty structures, from the historic to the high performing, while balancing multiple objectives, including form, function, schedule, sustainability, constructability and budget. TALENT is at the core of our business.

The Role

Thornton Tomasetti is seeking a full-time IT Administrative Specialist. The ideal candidate for the IT Administrative Specialist role will have strong administrative skills with a strong work ethic, superior multi-tasking abilities, ‘can-do’ attitude and great organizational skills.

The position will require someone with a dynamic personality, who is happy to be extremely hands on and well organized in their work. A strong communicator both verbal and written, along with good listening skills. The successful candidate will be adaptable, enjoys learning new processes and systems, along with a can-do approach to tasks. IT experience is not mandatory but certainly useful, as the successful candidate will be communicating and collaborating on a daily basis with the Global IT Team and IT Vendors, dealing with the Administrative side of IT Operations, IT Projects, IT Finance and IT Procurement.

Responsibilities

Maintaining records and data for the group, including system inventories in Service Now and elsewhere

Communicating with our Employees regarding our Global Computer Replacement Programme; communications backwards/forwards, scheduling, software questionnaire, answering questions, shipping, coordinating return of old assets

Administration related to New Hires and Leavers, including recovery of IT Assets, updating Assets in ServiceNOW

Following up on open IT Requests which are waiting to be approved

Supporting purchasing – getting quotes for routine items, creating and tracking purchase orders

Collecting tax forms and banking info from vendors

Routine reporting and communications – e.g., notifying staff about status, arranging shipping, following up on approvals, supporting setup for new hires

Liaison with Finance on administrative matters, such as maintaining asset registers

Handling processing of recurring or routine/pre-approved invoices

Requirements

1 year previous administrative experience in an office environment

Advanced skills Microsoft Word, Excel and Outlook

Excellent written and verbal communication skills

Bachelor’s degree required

Salesforce and/or Deltek experience a plus

Previous IT experience desirable but not essential

Thornton Tomasetti is proud to be an equal employment workplace. Individuals seeking employment at Thornton Tomasetti are considered without regards to age, ancestry, color, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, race, religion (including beliefs and practices or the absence thereof), sexual orientation, military or veteran status, or any other characteristic protected by federal, state, or local laws.

(US Locations Only) In our culture of collaboration and innovation, we find we do our best work when we are together while minimizing the risks of COVID-19. For new hires at Thornton Tomasetti, we require COVID-19 vaccination to the extent allowed by access and permitted by government jurisdiction in your area and barring any religious or medically approved exemption.

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