U.S. Embassy & Consulates in India Hiring for Administrative Assistant at Mumbai, Maharashtra Full Time

• Open to the public

Who May Apply/Clarification From the Agency:
For USEFM – FP is 07. Actual FP salary determined by Washington D.C.

For local/host country nationals, starting salary will be determined based on qualification and experience, and/or salary history.

Current Employees of the Mission – This includes U.S. Citizen Eligible Family Members (USEFMs); Eligible Family Members (EFMs); Declared Members of Household (MOHs), dependents of U.S. Personal Services Contract (USPSC) who are assigned under COM – All Agencies

Security Clearance Required:
Public Trust – Background Investigation

Appointment Type

Permanent

Appointment Type Details:
Indefinite subject to successful completion of probationary period

Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

For more information on how to apply visit the Mission internet site https://in.usembassy.gov/embassy-consulates/jobs/mumbai/

Summary:
The work schedule for this position is: Full Time (40 hours per week)

Start Date: Candidate must be able to begin working within a reasonable period of time (4-6 weeks) upon receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:
No

Relocation Expenses Reimbursed:
No

Duties

This position provides services as the Executive Assistant/Office manager primarily to senior management of the U.S. Commercial Service Office in Mumbai. The position also coordinates various administrative functions for Commercial Services Western India’s two post team. Manages calendars by receiving requests for meetings and schedules them according to the officer’s approval. Arranges meetings with companies, government officials, and others, as needed. Assists with logistics of events hosted by office. The position is complex and demanding.

Qualifications and Evaluations

Requirements:
EXPERIENCE: Minimum three years of Administrative or Secretarial experience in functional areas such as sales, marketing, business management, diplomatic mission or private corporation is required. (Please describe your previous and current job responsibilities in detail. Also mention your Supervisory experience in detail, if applicable for this position.)

Key Requirements:
Completion of two years of college studies is required.

Minimum three years of experience is required. (See Experience section)

English, Hind and Marathi language is required. (See Language section)

Please attach all required documents to avoid automatic disqualification.

Education Requirements:
Completion of two years of college studies is required. (Please specify the name of the Certificate/Degree/Diploma course and the major subjects for each qualification you possess.)

Evaluations:
LANGUAGE: Fluency (speaking, reading and writing) in English is required. Good working knowledge (speaking, reading and writing) in Hindi and Marathi is required. This may be tested. Please specify in your application your level of proficiency in ALL languages listed below:

English, Hindi and Marathi.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:
All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Consulate General in Mumbai may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:
AEFM / USEFM who is a preference-eligible U.S. Veteran*

AEFM / USEFM

FS on LWOP and CS with reemployment rights **

• IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

The U.S. Consulate General, Mumbai values a workforce of different backgrounds, cultures, and viewpoints. We strive to create a welcoming environment for all, and we invite applicants from diverse backgrounds to apply.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc?) and for additional employment considerations, please visit the following link: https://careers.state.gov/downloads/files/definitions-for-va