U.S. Embassy & Consulates in India Hiring for Voucher Examiner-All Interested Applicants at Delhi, Delhi Full Time

• Open to the public

Who May Apply/Clarification From the Agency:
All Interested Applicants / All Sources

Security Clearance Required:
Public Trust – Background Investigation

Appointment Type

Permanent

Appointment Type Details:
Indefinite, subject to successful completion of probationary period

Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:
The work schedule for this position is: Full Time (40 hours per week)

Start date: Candidate must be able to begin working within a reasonable period of time of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:
Yes

Relocation Expenses Reimbursed:
No

Duties

Basic Function of the Position: The position is located in the Financial Management Center (FMC) Office, U.S. Embassy New Delhi. The incumbent will serve as voucher examiner/administrative clerk to the Financial Management Center Director and Deputy Director, report Time & Attendance, and maintenance of FMC page on website, S/he will log all invoices in DBO (Designed Billing Office), intake module in software Integrated Logistics Management System (ILMS) / e-invoicing. Review and process vouchers pertaining to purchase orders, contracts for goods/services received by U.S. Government (USG); submit pre-select vouchers to PSU; general understanding of the Mission, full knowledge regarding FMC’s roles, responsibilities and procedures and familiarity with appropriate regulations. Maintain Excel database to record GST (Goods and Services Tax) amount paid to host government and seek refund accordingly.

Examine a variety of complex invoices and other request for payment of goods and services under the provisions of multiyear grants, international transportation procured through Centrally Billed Account (CBA), long-term construction and service contracts, Leases, Agreements, ORE, Representation, and shipment of HHE/UAB/POV in connection with assignments, transfer, etc. S/he will determine entitlements, corresponds with the contractors, travelers for clarification and/or supporting documentation and processes vouchers. Fully comprehend with U.S. Embassy rules and regulations (FAM , FAH, FTR, STR, Management Issuances and other agency circulars, etc. and apply them in voucher examining process. The incumbent will utilize a computerized financial management database to effect and record financial transactions. S/he will prepare the vouchers with all necessary supporting documents and submit it to the supervisor for review and precertification. Work is subject to minimum supervision to ensure accuracy and compliance with procedures. Additionally , the incumbent must utilize Microsoft Office programs effectively through the course of his/her daily duties. Process vouchers through e-invoicing module under ILMS. The incumbent will also perform other duties as assigned.

Qualifications and Evaluations

Requirements:
EXPERIENCE:
This position requires two years of administrative or accounting experience.

(Describe your previous and current job responsibilities in detail on the Education and Experience tab.

Education Requirements:
This position requires successful completion of Bachelor’s degree in Commerce, Accounting, or Finance.

Indicate on the qualifications questionnaire all the education details as relevant for the position (Bachelor’s and/or higher for this vacancy). (Your answer should also let us know if you have completed Class X or XII or any other degree or vocational courses. Also, please specify the name of the Certificate/Degree/Diploma course and the major subjects for each qualification you possess.

Please see the Language requirements listed under Evaluations. Please indicate your proficiency level separately for each of the required languages, using one of the following levels:

Level 1, Basic – Examples: Basic greetings, phrases, numbers and signs.

Level 2, Limited – Examples: Directions, simple questions

Level 3, Good working knowledge – Examples: Conversations about familiar topics, complex documents

Level 4, Fluent – Examples: Infer nuanced meaning from complex documents

Level 5, Translator – Examples: Certified professional translator in this language

Evaluations:
LANGUAGE:
Level 3 (Good working knowledge) in English (Speaking, Reading, and Writing) is required. This may be tested.

AND

Level 3 (Good working knowledge) in Hindi (Speaking, Reading, and Writing) is required.

(Please indicate on the qualifications questionnaire whether you have these required levels.)

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:
All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in New Delhi, India may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time the conditional offer letter is issued by the HR Office.

Other Information:
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:
AEFM / USEFM who is a preference-eligible U.S. Veteran*

AEFM / USEFM

FS on LWOP and CS with reemployment rights **

• IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.