UNESCO Hiring for Project Assistant at New Delhi Full Time

Duty Station: New Delhi

Standard Duration of Assignment: 1 year (renewable)

Job Family: Administration

Type of contract : Non Staff

Level : L3 (Equivalent to G-6 Range 1)

Monthly Salary : INR 74,425.6 plus up to 5% medical premium and 10% pension plan on net base salary on a reimbursable basis

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 21-Mar-2022

Only nationals of India or those who are entitled to work in India may apply for this post.

The contract shall be for one year with an option for renewal subject to funds availability and satisfactory performance. There will be a probation period of 6 months.

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

OVERVIEW OF THE FUNCTIONS OF THE POST

The UNESCO Mahatma Gandhi Institute of Education for Peace and Sustainable Development (MGIEP) is UNESCO’s first education-related category 1 institute in Asia and the Pacific region towards the development and promotion of new approaches to education for a more peaceful and sustainable world. The Institute aims to become a globally regarded centre of excellence for research and implementation of socio-emotional learning (SEL) through innovative digital pedagogies empowered by Artificial Intelligence.

Under the authority of the Director of the UNESCO MGIEP and the direct supervision of the National Administrative and Finance Officer, UNESCO MGIEP New Delhi, the incumbent will:

Long Description

Provide administrative and financial support to the programme and administrative division, ensuring the smooth and efficient functioning of the operation of its project and activities. Initiate, process, review and follow up on administrative actions, including verifying that information and documentation follows applicable standards.

Support the sector in the preparation and updating of travel plans; make travel arrangements; prepare required travel requisitions and monitor the budget; prepare materials for mission travel; arrange hotel accommodations and other related coordination following UNESCO policies, procedures, and rules.

Prepare, draft, and finalize routine correspondence, and other non-routine correspondence requiring research and understanding of administrative, operational and programme matters and knowledge of programme areas. Undertake quality control of outgoing documents for accuracy of information, grammar and style and compliance with applicable standards.

Long Description

Assist in scheduling and planning for events, such as meetings, conferences, and presentations, which may include coordinating arrangements for participants, handling logistics, preparing and disseminating materials, drafting minutes, etc.

Set up and monitor a coherent filing system, ensuring accuracy and confidentiality.

Facilitate interaction with various external partners such as government officials, donors, civil society, UN agencies, and other partners through effective use of written, verbal, and electronic communication.

Prepare any document required for consultants’ contracts, LOA, and MOUs.

Create and amend vendors in the system. Monitor/ Process payments to vendors and consultants. Ensure close follow-up on deadlines and commitments. Regularly monitor the contracts for timely action on amendments, closure, etc.

Long Description

Act as a focal point and trainer within the Sector whenever a new system/tool for financial, project, mission, or security management is introduced.

Serves as a focal point for administrative coordination of programme implementation activities, establishes and manages relationships with internal counterparts to support effective collaboration, and inter-program links.

Alert supervisor on issues of compliance with administrative/ financial rules and regulations.

Receive, analyse, register, and distribute incoming correspondence and other documents; determine the importance and priority of documents received and establish deadlines for required action or reply.

Answer and screen call with tact and discretion.

Performs other related duties as required, including providing support to other areas of work as assigned.

Position Related Skills and competencies

Ability to perform a broad range of specialized activities aimed at effective and efficient functioning of the sector including schedule, travel, and filling management.

Ability to perform work of confidential nature and handle a large volume of work.

Analytical skills and attention to detail.

Ability to prioritize, organize and perform multiple tasks.

Interpersonal skills, tact and diplomacy when dealing with others.

Excellent drafting skills

Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.

Excellent IT skills.

COMPETENCIES (Core / Managerial) Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) – For detailed information, please consult the UNESCO Competency Framework .

REQUIRED QUALIFICATIONS

Education

Secondary Education, preferably with specialized certification in administration, and/or accounting/finance.

Work Experience

At least 8 years of programme administrative and finance experience preferably in an international development body.

Experience in the use of computer applications and software packages as well as web-based management systems.

Languages

Fluency in Hindi and excellent English, both oral and written.

DESIRABLE QUALIFICATIONS

Education

University degree

Specialized training/certification in the administrative, finance or accounting field.

Work Experience

Relevant experience in providing programme administrative and finance support at the international level, within the United Nations system, or in an international organization/institution.

Languages

Working knowledge of other UNESCO Official languages (Arabic, Chinese, French, Spanish, and Russian).

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States ( last update here ) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.