Victoria’s Secret Hiring for Executive Assistant at Bengaluru, Karnataka Full Time

Full Job Description
Description

Role Purpose
The Executive Assistant is responsible for providing executive level administrative support to the leadership. This person must have the ability to problem-solve, be meticulous with regard to details, and have the ability to anticipate needs.

Must possess the ability to

Effectively manage business calendar and Executive’s schedule. Communicate calendar changes to those affected in a timely manner.
Prioritize incoming information and/or appointments.
Do the program management of Executives office including setting up agenda’s, taking action items and drive those to resolutions.
Work on creating certain reports/presentations
Open/sort mail for Executive and team; forward to others when necessary.
Review e-mails for priority information and meeting requests as directed.
Greet visitors and determine whether they should be given access to specific individuals
Compile, transcribe, and distribute minutes of meetings
Has the ability to work in an environment where multi-tasking is the norm; a problem-solver.
Stay updated on Executive’s priorities on a daily basis.
Schedule touch-bases and staff meetings with direct reports. Troubleshoot as needed.
Provide current agendas and necessary materials prior to meetings. Keep Executive informed of time/date/location changes of meetings.
Strong writing skills; the ability to create correspondence on behalf of the Executive with some direction.
Arrange Executive travel.
Prepare and compile presentation documents.
Complete and reconcile invoices and expense reports.
Maintain Executive’s office supply inventory.
Receive and screen telephone calls.
Perform other duties and responsibilities as assigned.

Qualifications

Competencies and Qualifications

Graduate in any discipline with 8 years’ experience as an Executive Assistant / Secretary providing support to a senior Executive in a fast paced and dynamic environment
Advanced PC skills (proficient in using Microsoft Windows, Word, Excel, Outlook, PowerPoint and the Internet).
Excellent interpersonal and communication skills (written and verbal).
Excellent analytical, problem solving and organizational abilities.
Ability to handle multiple tasks, projects, competing priorities and tight deadlines simultaneously while maintaining quality.
Strong adaptability, flexibility and resourcefulness.
Ability to exercise independent judgment and make decisions.
Demonstrated ability to maintain a high level of professionalism and confidentiality.