World Health Organization Hiring for Executive Assistant (Budget & Finance) at New Delhi Full Time

OBJECTIVES OF THE PROGRAMME

To provide accounting policy guidance and income/ awards and budgetary management support across the SEAR Region. Ensure effective financial controls exist and are properly managed. Ensure income is managed appropriately for all sources of funding and advise budget centres on all aspects of income and awards management. Monitor the general ledger and sub ledgers and act where necessary to correct errors. Coordinate the monthly and annual financial closure processes at country and regional level.

DESCRIPTION OF DUTIES

Under the direct supervision of the Executive Associate (Accounts and Treasury) and under the overall guidance of the Assistant Budget and Finance Officer, the incumbent will perform a variety of BFU tasks as follows:

1. Treasury related:Effect and record receipts and payments/bank transfers, including CPP payments from GSC. Co-ordinate with GSC, technical units and banks for related actions; initiate payments using S2B portal.Monitor bank balances, arrange replenishments, insurance levels, prepare replenishment batches, verify, follow up and clear outstanding transactions in bank reconciliations. Maintain and update panel of authorized signatories for SEAR. Conduct fortnightly sale of USD to fund the local currency account.

a) Download and print CPP files; process for payment by COs.

b) Verify payment requests and send to GSC.

c) Carry out preparatory jobs related to TCs , DSA surveys, computation of ad-hoc perdiem

d) Verify documentation for payment of staff allowances e.g: overtime, incentive, night allowance etc, analyze annual OT report.

e) Process IGST reimbursements payments, reconciliation of IGST GLs and filing of return.

f) Process the prepayment requests and reconciling the prepayment GL. Verify and process non-PO based invoices, GST and VAT on the iSupplier portal in GSM.Manage the INR & USD petty cash maintained in the SEARO Finance safe.

2. Draft comments/correspondence related to the incumbent’s area of work.

3. Act as a focal person for effective banking services and also assist staff for opening new bank account.

4. Assist compliance team by performing compliance checks of procurement of services/Imprest review assigned by compliance team.

5. Review and clear the third-party payment authorization requests in line with established practices.

6. Monitor and track invoices on hold, maintain an offline controls to ensure timely clearance of invoice.

7. Replace other Assistants in BFU unit during their absence.

8. Perform any other task as assigned by the supervisor.

REQUIRED QUALIFICATIONS

Education

Essential: Completionof Secondary school education.
Desirable: Specialization in finance and accounting, Training in computer applications with advance proficiency in MS Office (Excel, Word and PowerPoint). Diploma/certificate course of specialization in finance and accounting an advantage.

Experience

Essential: At least 5 years experience in budget or finance related work in UN or a large comparable organization.
Desirable: Experience in an UN Organization and in International Organizations is an asset. Proficiency in advance Microsoft Excel as well as familiarity with Enterprise Resource Planning (ERP) system.

Skills

– Good knowledge and understanding of Standard Financial Rules and Regulations, Automated accounting system (ERP based), accounting principles in general. – Knowledge of Excel spreadsheets and application of advance excel skills as applied to data generated from the ERP system for conversion into user friendly reports – Skills to operate computer with ease.

WHO Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Producing results
• Knowing and managing yourself

Use of Language Skills

Essential: Expert knowledge of English.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at INR 840,160 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• For information on WHO’s operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.