Zeevika Livelihood Consultant Hiring for Admin & Procurement Executive- Lucknow at India Full Time

Full Job Description
Posted in Best Job Consultancy in Lucknow, Latest Jobs Posted on July 7, 2022 by disharaidas11@gmail.com
JOB DESCRIPTION:-

Office Administration
To organize office filling system, maintenance of inward-outwards registers, receipt and dispatches of correspondence, maintenance of office library etc.
Ensure proper maintenance of office property which includes building, office furniture and equipment’s, computers etc. through regular monitoring and upkeep.
Maintaining records of all movable & immovable assets at state office, district offices and ensure assets register and asset numbering is up to date
Computerize the office management functions and it’s monitoring.
To maintain proper filling system of reports and other papers registers and records of the programme regularly. Maintain updated telephone and address book. To supervise and monitor the Housekeeping staff.
General Administration
Ensure and assist the Finance Officer in opening of all staff salary accounts.
Supporting in implementation of Administrative Policy Guidelines.
Assisting in application of Administrative Instructions, rules and regulations, policies and practices.
Assisting in establishment of proper admin, systems, structure, procedures to meet statutory requirement.
Ensure all organisational assets including equipment’s, vehicles and other moveable and fixed assets in all offices are insured at all times.
Support and coordinate for travel/tickets, cab/taxi and stay arrangements of Project staff and visitors as per travel request raised
Negotiate the best rates and deals available in the markets for travel and lodging.
Maintain the petty cash, ensure that the cash balance tallies with the daily book balance.
Ensure timely replenishment of petty cash for smooth transaction of cash in case of petty procurements
Supporting in implementation of Administrative Policy Guidelines.
Supporting to Procurement Officer for all the rent renewals and new offices premises lease deed.
Assisting in application of Administrative Instructions, rules and regulations, policies and practices.
Management of fleet of ambulances located in district offices. Management of insurance, fitness and repair of ambulances. Prepare fleet management reports and maintaining files and records.
Provide support to HO in insurance claims for all assets, employees etc.
Support and coordinate for travel/tickets, cab/taxi and stay arrangements of Project staff and visitors as per travel request raised
Providing appropriate assistance to MSI Official visitors, events management and administrative support to all meetings / conferences and official receptions.
Negotiate the best rates and deals available in the markets for travel and lodging.
Procurement and Supply chain management
Assist in preparing procurement plans, vendor analysis, purchase order follow up, supply systems, quality checks, and settlements
Identify the cause of any unreasonable delay in the achievement of milestones; and propose corrective action.
Identify new vendors/Referral Hospitals and optimise costs continuously
Continuously monitor stock levels, stocking practices with a view to optimise costs and adherence to Marie Stopes protocols
Conduct regular stock and procurement audits and surprise inspections
Train and review capabilities of stock officers and nurses.
Ensure proper supply of stationary, consumables, items, equipment’s & other materials to project team members in collaboration with procurement officers.
Manage the stocks of all consumable (medical, stationary, confectionary etc.) at state /field level offices in coordination.
QUALIFICATION AND EXPERIENCE
Graduate/Post Graduate with a minimum 3 – 4 year of work experience in General Administration / Procurements / Data Analysis is Essential.
Sound knowledge and prior experience in accounting and administration in health sector or social sector in NGO setting.
At least 2 years of relevant experience in NGO environment.
Good analytical skills & knowledge.
SKILLS AND COMPETENCIES
Good interpersonal and communication skills (both oral and written)
Ability to work without close supervision or should be self-driven
Proven ability to interpret verbal, written and numerical data
Ability to work in a team as part of the team
Hard working and willing to additional time if required.
Attitude and Motivation:
Flexibility, Drive and enthusiasm.
Ability to remain calm in a pressurized environment and able to give long hours to the office
Maintain Confidentiality, friendly, helpful, warm and caring manner.

Contact Us- 8317034094 | 9569003432 | hr@zeevika.com

Venue- 5, Gulmarg Apartment, Jopling Road, Hazratganj, Lucknow

Website- www.zeevika.com

Regards,

Zaheen Zaidi

HR Team

Zeevika Livelihood Consultant