Aadi Collections Hiring for Executive Assistant to DirectoR at Kolkata, West Bengal Full Time

Job Description: Executive Assistant

Position: Executive Assistant

Job Summary: We are seeking a highly skilled and efficient Executive Assistant to provide secretarial support and executive-level assistance to our Director. The ideal candidate will be a smart, intelligent, and capable individual, preferably female, who is well-versed in English and possesses excellent organizational and communication skills. The Executive Assistant will play a crucial role in ensuring the smooth functioning of the Director’s office by managing administrative tasks, coordinating travel plans, taking dictations, organizing meetings, and providing comprehensive support as needed.

Responsibilities:

1. Secretarial Support:

· Provide high-level secretarial support to the Director, including managing calendars, scheduling appointments, and handling correspondence.

· Maintain confidentiality of sensitive information and exercise discretion when dealing with confidential matters.

2. Travel Coordination:

· Book travel arrangements, including flights, accommodations, and ground transportation for the Director and other executive team members as required.

· Prepare detailed itineraries and ensure all travel arrangements are efficient and cost-effective.

3. Communication Management:

· Handle incoming and outgoing communications, including emails, phone calls, and written correspondence, on behalf of the Director.

· Take dictations, draft memos, reports, and other documents, and ensure accurate and timely delivery.

4. Meeting and Event Management:

· Coordinate and schedule meetings, conferences, and other events for the Director, including arranging venues, catering, audio-visual equipment, and necessary materials.

· Prepare meeting agendas, take minutes, and distribute relevant documents.

5. Administrative Support:

· Assist with the preparation of presentations, reports, and other documents.

· Conduct research, gather data, and compile information for various projects and presentations.

· Manage office supplies, maintain filing systems, and handle other administrative tasks as required.

Qualifications and Skills:

· Bachelor’s degree or equivalent qualification in a relevant field is preferred.

· Proven experience as an Executive Assistant or in a similar role supporting top-level executives.

· Excellent command of the English language, both written and verbal, with exceptional communication skills.

· Proficient in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

· Strong organizational skills with the ability to multitask and prioritize work effectively.

· High level of discretion and confidentiality when handling sensitive information.

· Exceptional attention to detail and accuracy.

· Ability to work independently, demonstrate initiative, and make informed decisions.

· Professional demeanour and ability to interact with individuals at all levels of the organization.

Job Type: Full-time

Salary: ₹20,000.00 – ₹35,000.00 per month

Schedule:

• Day shift

Education:

• Bachelor’s (Required)

Experience:

• total work: 3 years (Required)
• Organizational skills: 1 year (Required)
• Executive Assistant: 2 years (Required)
• Project coordination: 1 year (Required)

Language:

• Hindi, English, Bengali (Required)

Work Location: In person

Speak with the employer
+91 7980853899