Aon Corporation Hiring for IND Executive Assistant at Gurgaon, Haryana Full Time

Full Job Description
Posting Description:
Job Title

IND Administrative Assistant

Location

Gurgaon

Pay Band

Band 3

Reporting Relationship

AOM & Leaders supported

Job Pupose/ Specific Description

The AA to Band 6 + Leaders is a vital role which focuses on client and business needs and provides strong administrative support to the business.

Strong professional relationship between the AA, the Leaders supported, Leaders’ teams and support associates is the key to success.

Education/ certifications/Work Experience Required

§ Minimum 9 years of prior administrative assistant experience.

§ Is skilled in MS office tools- Word, Excel & PowerPoint

§ High School Diploma or equivalent, college degree preferred.

Specific Administrative Accountabilities

§ Maintain high level of confidentiality

§ Attend Team meetings and transcribe/post meeting notes via mail/ on database (as required)

§ Manage leaders’ calendar(s)

§ Arrange Travel, prepare expense reports and update time recording information (as required)

§ Maintain reference and distribution lists.

§ Resource to leaders as needed for activities including computer/ administrative / software/ facilities assistance

§ Works on miscellaneous activities not limited to mail distribution, faxing, copying, answering phones & filing

§ Skilled in preparing word document, PowerPoint presentations and Excel reports

§ Maintains updates and organizes information in databases.

§ Help with special projects and ad hoc requests

§ Tracks purchase order requisitions

Skills required

§ Attentive to detail

§ Ability to maintain confidentiality

§ Comfortable in fast-paced environment

§ Is adaptable and flexible

§ Strong follow up skills

§ Strong focus on quality

§ Excellent verbal and written communication skills

§ Excellent interpersonal skills with the ability to maintain constructive working relationships with others.

§ Has good time management skills and is adept at multitasking

§ Has ability to coach / buddy others

Technical competencies/ Skills required Skills

§ Good typing speed

§ Training in People Soft 9.0

§ Word, PowerPoint and advance Excel training

§ Effective Global Business Communication I & II Trainings

§ Effectively Communicating in Teams training

§ Results and Teamwork without Authority Training

§ Coping with Criticism and Feedback

§ Knowledge of Hewitt One look (to be developed and practiced)

§ Has experience in maintaining databases