Asian Paints Hiring for EXECUTIVE I – PURCHASE at India Full Time

Role Identifier

Job Title

Executive – Purchase

Department

Purchase (Raw Materials)

Reporting to

Manager – Purchase

Grade

Jobs Reporting Into

Location/Unit

Corporate Office

Role Description

Job Purpose

Primary Responsibilities

Business Responsibility Areas

(Please detail out at least 8-10 responsibility areas)

Key Performance Indicators

Ø PR to PO or any manual POs. Also, ensure timely release of manual POs from releasing authority (ZPR50).

Ø Ensure commitments from vendors on on-time deliveries once POs are raised or any deviations to the supplies to be escalated

Ø Ensure and maintain on-time Price Change (PIR) and Purchase related planning master data (Factory Planner) as per stated guidelines in Asian Paints Quality Systems (APQS)

Ø Support Manager-Purchase for the quarterly Raw Material costing work by preparing/updating base files. Also, prepare MIS whenever sought by function

Ø Servicing the consumption plans and also ensuring maintaining exact pre-determined inventory levels. Review plan coverages regularly and escalate issues pro-actively

Ø Work closely with Imports team for timely clearance of materials.

Ø Providing STO from imported warehouse or bulk storage locations on a timely basis

Ø Quality rejection handling and CAPA closures in SAP as guided by Manager

Ø Updation of shipping details, NN Details, Originals Documents, etc in Breakwalls systems on a timely basis

Ø Maintain system hygiene by updating the correct master data like vendor master, import system like Breakwalls, valid open POs in the system

Ø Co-ordinate with suppliers, shared services (SSC), taxation for payment, Finance, waybill related issues, detention related issues. Ensure prompt response to the stakeholders on queries sought by stakeholders.

Ø Ensure on-time actions on quarterly slow moving report, dead-reg & dead-mat. Also, on-time disposal of rejected stock with help of manager, plant and vendor.

Ø Ensure closure of recovery from suppliers with regards to discount rebates, recoverable detention charges, etc

Ø Ensure 100% compliance to the purchase related APQS processes in terms of following activities as stated in process and ensure data capture in QRs as per APQS. If any issue in understanding or scope for improvement to be discussed with Manager.

Ø Actively participate and complete assigned projects.

List of KPIs

• Vendor Delivery performance

• Vendor payment performance

• CAPA closure within timelines

• SKU Variance as per target

• Rejected stock disposal within target days

• PR to PO conversion as per target timelines

• Ensure timely recovery of discounts and detention charges if any

• MIS report generation and circulation as per target date

• 100% APQS compliance

• NVA reductions

Scope of Work

a) Financial Scope (Range of financial spend):

b) People Management Scope (Range of no. of Direct/ Indirect Reports):

c) Geography Coverage (Country-wide/ State-wide / Area-wide)

d) Corporate Coverage (Company-wide / Business Unit or Function-wide / Sub-function-wide / Other):

Key Interactions

Internal

Accounts / IT/ Taxation / Planning / Plants / CMD / Finance / Inbound Logistics

External

Vendors, local indenting agents, transporters, CHA

Role Requirements / Specifications

Qualifications

Previous Experience

Functional Competencies

Behavioral Competencies

Additional Requirements

Document Details

Written By

Date

29/Apr/2016

Validated By

Date

Approved By

Date