Job Summary

Entry level position; process the company’s accounts receivables and/or payables in a timely manner. Prepare payments for expense vouchers and invoices. Coordinate customer billing and collections activities. Handle vendor inquiries and negotiate past-due accounts. Generate routine balance reports. Maintain files and accounting documentation. Performs general tasks and completes routine assignments. Receives assistance in the completion of more complex assignments.Major Job Duties and Responsibilities (List in order of importance) Reviews all invoices for appropriate documentation and approval prior to payment. Checks figures, postings, and documents for correct entry, mathematical accuracy, and proper codes. Input all invoices in SAP Kofax Process Director tool ensuring accuracy and appropriate approval status. Follow up for pending status invoices resolution. Maintains all accounts payable reports, spreadsheets, and accounts payable files. Complies with federal, state, and company policies, procedures, and regulations. Submits all import documentation required to declare and release incoming inventory containers on government website (SURI) per local government guidelines/requirements. Maintains purchase order log matching with invoices for all indirect spending including expense, service, and CMC orders. Follows up on open orders not yet invoiced for appropriate accrual. Submit properly approved new vendor set up or vendor changes documents: W9, Merchant registry, ACH form for vendor set in SAP. Ensures withholding on B2B vendors is properly withheld (Professional service vendor withholding tax certificate is requested in a yearly basis for proper withholding) and appropriate logs are updated. Completes monthly and quarterly Professional Withholding payments per government guidelines. Completes quarterly Professional Withholdings tax return per government guidelines. Completes yearly 480 returns for B2B vendors per government guidelines. Completes monthly imports tax return per government guidelines. Completes Sales & Use (SUT) estimated tax payments each month per government guidelines. and the Sales & Use (SUT) tax returns per government guidelines. Access financial systems information to answer general questions as well as those related to specific accounts. Assists Finance Manager with special projects as necessary. Assists in monthly closings and the accrual process. Qualifications (Education/Training, Experience and Certifications) Bachelors or Associate Degree in Business Administration, Accounting or Finance preferable. Or equivalent in experience. KNOWLEDGE, SKILLS AND ABILITIES (Those necessary to perform the job competently) Two years experience in similar job Proficiency in Microsoft Office (Word and Excel); SAP. Clear written and verbal communications. Solid understanding of the accounting cycle, process payments and tax law/regulations. Clear written and verbal communications. Fully Bilingual (Clear written and verbal communications in both English and Spanish). Excellent communication and telephone skills. Proven problem solving skill. ENVIRONMENTAL Working Conditions & PHYSICAL EFFORT (Under Typical Conditions) Typically works in an office environment with adequate lighting and ventilation and a normal range of temperature and noise level. Work assignments are diversified. Examples of past precedent are used to resolve work problems. New alternatives may be developed to resolve problems. A frequent volume of work and deadlines impose strain on routine basis. Minimal physical effort is required. Work is mostly sedentary but does require walking, standing, bending, reaching, lifting or carrying objects that typically weigh less than 25 lbs. The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job.

DISCLAIMER:

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position.

Avantor is proud to be an equal opportunity employer.

EEO Statement:

We recognize the value of diverse workforce and aim to create employment opportunities such that all employees achieve their full potential and work in an environment free of discrimination and harassment. We are an Equal Employment/Affirmative Action employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, caste, color, religious creed, ethnicity, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by central, national, provincial or local laws.

3rd party non-solicitation policy

By submitting candidates without having been formally assigned on and contracted for a specific job requisition by Avantor, or by failing to comply with the Avantor recruitment process, you forfeit any fee on the submitted candidates, regardless of your usual terms and conditions. Avantor works with a preferred supplier list and will take the initiative to engage with recruitment agencies based on its needs and will not be accepting any form of solicitation