Bahri | البحري Looking For Air Charter Operations Specialist at Guindy, Tamil Nadu, Full Time

Job Purpose:

· The Air Charter Operations Specialist II is responsible for collaborating and coordinating with various stakeholders on operations functions for chartered fleets, and preparing of documents for claims submission

· The Air Charter Operations Specialist II will carry out activities such as air charter sourcing, job-file setup and pre-administration, documentation, and final job file administration and invoicing

· The Air Charter Operations Specialist II is accountable for full completion of chartering tasks, and must ensure that all prerequisites of chartering are met

· The Air Charter Operations Specialist II will also be working closely with commercial and legal teams to handle claims related to Charter Party agreements

· The Air Charter Operations Specialist II must be a commercially driven problem solver, along with being detail-oriented.

Key Accountabilities:

Preliminary and Tendering:-

Receive charter requests and carry out a tendering process

Select tender winners and award contracts

Operations:-

Determine required aircraft specifications

Engage brokers

Collaborate on and handle charter extensions and redelivery processes

Source air charters

Documentation:-

Develop and review RFPs

Receive clarifications and consolidate responses regarding RFPs

Obtain all pre-delivery information collaborate with internal stakeholders

Organize surveys for on-hire and off-hire

Ensure all prerequisites of chartering are met

Ensure job files are all up-to-date

Understand which documents are required, and request for updates or missing documents from consignees

Finance and Claims:-

Collaborate with global teams, as well as owners/brokers, on the loading of dangerous cargoes

Collaborate with accounting on claim submissions

Collaborate with accounting on supply quantities and withholding hire payments for redelivery provisions and owner expenses

Coordinate with accounting on all financial matters regarding chartered fleets

Communication:-

Communicate proactively with various stakeholders

Communicate clarifications with owners

Liaise with brokers, owners, legal, and sales, throughout the entire charter sourcing proccess

Negotiation:-

Negotiate contracted rates

Contracts:-

Contribute to the creation and design of, and keep records related to, charter party terms

Risk Management:-

Collaborate with internal and external stakeholders on risks, issues, and damages

Relationships:-

Maintain strong relationships with carriers and government entities such as GACA, port authorities etc.

Interact with specific agents and/or internal customs clearance team to compile required documents, follow up, track and resolve government requirements

Interact and coordinate with the verticals and operations teams to understand their cargo requirements and timelines for movement of goods & services

Qualifications and Experience:

Bachelor’s degree in business, supply chain, or equivalent

Minimum 4 years experience in chartering and commercial operations