Barclays Hiring for Executive Assistant at Pune, Maharashtra Full Time

About Barclays

Barclays is a British universal bank. We are diversified by business, by different types of customers and clients, and by geography. Our businesses include consumer banking and payments operations around the world, as well as a top-tier, full service, global corporate and investment bank, all of which are supported by our service company which provides technology, operations and functional services across the Group.

Risk and Control Objective

Take ownership for managing risk and strengthening controls in relation to the work you do.

Working Flexibly

We’re committed to providing a supportive and inclusive culture and environment for you to work in. This environment recognises and supports ways to balance your personal needs, alongside the professional needs of our business. Providing the opportunity for all our employees, globally to work flexibly empowers each of us to work in a way that suits our lives as well as enabling us to better service our customers’ and clients’ needs. Whether you have family commitments or you’re a carer, or whether you need study time or wish to pursue personal interests, our approach to working flexibly is designed to help you balance your life. If you would like some flexibility, then please discuss this with the hiring manager, and your request will be reviewed subject to business needs

Hybrid Working

Structured hybrid role

At Barclays, we offer a hybrid working experience that blends the positives of working alongside colleagues at our onsite locations, together with working from home. We have a structured approach where colleagues work at an onsite location on fixed, ‘anchor’, days of the week, for a minimum of two days a week or more, as set by the business area (or nearest equivalent if working part-time hours). Please discuss the working pattern requirements for the role you are applying for with the hiring manager. Please note that as we continue to embed our hybrid working environment, we remain in a test and learn phase, which means that working arrangements may be subject to change on reasonable notice to ensure we meet the needs of our business.

Introduction:
To provide world class administrative support at an executive level. The individual requires strong initiative and sound judgement, with the ability to work independently. Excellent interpersonal skills and a demonstrated ability to collaborate effectively with a broad range of individuals and groups is a must.

What will you be doing?

Document control, maintaining incoming & out going documents.

â–ª Arrange conferences, meetings, and travel reservations for office personnel.

â–ª Compose, type, and distribute meeting notes, routine correspondence, and reports.

â–ª Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.

â–ª Locate and attach appropriate files to incoming correspondence requiring replies.

â–ª Mail newsletters, promotional material, and other information.

â–ª Maintain scheduling and event calendars.

â–ª Coordinate conferences and meetings.

â–ª Using a variety of software packages to produce correspondence and documents, and maintain presentations, spreadsheets and databases.

â–ª Ordering and maintaining stationery and equipment supplies

â–ª Coordinate visits by VIPs and stakeholders

â–ª Ensure Organizational charts up to date

Priorities

â–ª Relieve The CXO of administrative detail, all projects

â–ª Coordinate work flow

â–ª Update and chase delegated tasks to ensure progress to deadlines

â–ª Take initiative in manager’s absence

â–ª Keep projects on schedule

â–ª Maintain procedures manual to ensure consistent performance of routines

â–ª Communication

â–ª Compose correspondence/reports for own or manager’s signature

â–ª Arrange essential mail in priority action order for boss

â–ª Check deadlines on incoming requests and put preliminary work in play

â–ª Research, draft or abstract reports

Communication

â–ª Attend to general enquiries

â–ª Arrange “call-backs” to protect boss’s time

â–ª Provide back-up materials for call-backs

Appointments/Meetings

â–ª Maintain calendar; ascertain which events require boss’s presence

â–ª Fix commitments to maximize boss’s time efficiency; Allow decision/desk time when boss chairs meetings:

â–ª Prepare agenda in advance

Arrange meeting facilities

â–ª Prepare action minutes

Confidentiality

â–ª Perform to earn full confidence

â–ª Assure discreet handling of all business

Client Visits

â–ª Screen to control interruptions

â–ª Provide back-up data as needed

â–ª Arrange amenities as needed

What we’re looking for:
â–ªAny Graduation degree.

Technical Skills/Competencies

â–ª MS Office applications

Knowledge and Expertise

Strong communication skills

â–ª Delivery Management

â–ª Commercial Management

â–ª Transformational Change Management

â–ª Regulatory and Risk

â–ª Communication and presentation

â–ª Relationship Management

Strong communication skills

Skills that will help you in the role:
12-15 years of relevant work experience

Expert level experience with Outlook, calendar management, concur, senior visits and organizing travel and visas

Where will you be working?

Pune

Be More at Barclays

At Barclays, each day is about being more – as a professional, and as a person. ‘Be More @ Barclays’ represents our core promise to all current and future employees. It’s the characteristic that we want to be associated with as an employer, and at the heart of every employee experience. We empower our colleagues to Be More Globally Connected, working on international projects that improve the way millions of customers handle their finances. Be More Inspired by working alongside the most talented people in the industry, and delivering imaginative new solutions that are redefining the future of finance. Be More Impactful by having the opportunity to work on cutting-edge projects, and Be More Valued for who you are.

Interested and want to know more about Barclays? Visit home.barclays/who-we-are/ for more details.

Purpose, Values and Mindset

We deploy finance responsibly to support people and businesses, acting with empathy and integrity, championing innovation and sustainability, for the common good and the long term.

Our values underpin everything we do: Respect, Integrity, Service, Excellence and Stewardship.

Respect

We harness the power of diversity and inclusion in our business, trust those we work with, and value everyone’s contribution.

Integrity

We operate with honesty, transparency and fairness in all we do.

Service

We act with empathy and humility, putting the people and businesses we serve at the centre of what we do.

Excellence

We champion innovation, and use our energy, expertise and resources to make a positive difference.

Stewardship

We prize sustainability, and are passionate about leaving things better than we found them.

Our Mindset shapes how we take action, living by our Values, driven by our Purpose, always with our customers and clients at the heart of what we do; our Mindset is to Empower, Challenge and Drive.

Empower

Trust and support each other to deliver. Make decisions with those closest to the topic. Include diverse perspectives. Celebrate success and learn from failure.

Challenge

Question whether things can be done better. Use insights based on data to inform decisions. Be curious about how we can adapt and improve. Speak up and be open to alternative viewpoints.

Drive

Focus on outcomes. Deliver with pace. Be passionate and ambitious about what we do. Take personal responsibility. Actively build collaborative relationships to get things done.