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Private Jobs / Private Sector
Cheran Group Hiring For PA to MD at Coimbatore, Tamil Nadu Full Time
Personal Assistant to Managing Director
The PA to the managing director must be aware of the organisations aims and objectives and work to help the MD make the best use of his time by assisting in various projects as well as dealing with all secretarial and administrative tasks. The PA will be the first point of contact with both internal and external people. Discretion and confidentiality are essential attributes to be successful at this role.
The PA to the managing director must be aware of the organisations aims and objectives and work to help the MD make the best use of his time by assisting in various projects as well as dealing with all secretarial and administrative tasks. The PA will be the first point of contact with both internal and external people. Discretion and confidentiality are essential attributes to be successful at this role.
Job Description
Diary management
Complete a broad variety of administrative tasks for the Managing Director including managing an extremely active calendar of appointments, plan, coordinate and ensures the Managing Director’s schedule is followed
Sets up meeting files, scheduling and calendaring meetings, sets meeting agendas, setting location, time, and appropriate duration, identifying, inviting and confirming participants, facility arrangements where required.
Provide a bridge for clear communication and maintain credibility, trust and support between the office of the Managing Director and staff
Booking meetings/appointments
Maintaining MD’s travel log
Maintaining MD’s planner
Manage the Managing Director’s office ensuring the proper documentation and record keeping
Work closely and effectively with the Managing Director to keep him well informed of upcoming commitments and responsibilities, and follows up appropriately.
Ensure the Managing Director is fully briefed on, or prepared for engagements he is involved in.
Fielding calls for MD & taking messages
Taking minutes at various management meetings & typing up minutes
Ad hoc paperwork & duties
Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
Technical & essential Skills
A good university degree.
Experience of working for Directors/Senior Management
Excellent Diary Management with the ability to pre-empt and look ahead at all time
Essential experience in Microsoft Office – Outlook/Word/Excel/Powerpoint
Good English knowledge and
Good transcribing skills
Interpersonal Skills
Ability to multitask and experience of dealing with a demanding role and high-level workload
Ability to prioritise work and manage time effectively and be proactive
Excellent Organisational skills
Communication skills – the ability to communicate well at all levels
Demonstrate a professional manner at all times and possess the ability to remain calm under pressure
Self-motivated
Ability to maintain a high level of discretion