CMACGM Hiring for Assistant Manager – Administration and Procurement at Mumbai, Maharashtra Full Time

Full Job Description
Led by Rodolphe Saadé, the CMA CGM Group, a global leader in shipping and logistics, serves more than 420 ports around the world on five continents. With its subsidiary CEVA Logistics, a world leader in logistics, and its air freight division CMA CGM AIR CARGO, the CMA CGM Group is continually innovating to offer its customers a complete and increasingly efficient range of new shipping, land, air and logistics solutions.

Committed to the energy transition in shipping, and a pioneer in the use of alternative fuels, the CMA CGM Group has set a target to become Net Zero Carbon by 2050.

Through the CMA CGM Foundation, the Group acts in humanitarian crises that require an emergency response by mobilizing the Group’s shipping and logistics expertise to bring humanitarian supplies around the world.

Present in 160 countries through its network of more than 400 offices and 750 warehouses, the Group employs more than 150,000 people worldwide, including 2,900 in Marseilles where its head office is located.

JOB DESCRIPTION

Job Title : Assistant Manager – Administration and Compliance

Department : Administration and Procurement

Reporting To : Manager- Administration and Procurement

Location : Mumbai

Key responsibilities

Facility management & Bill Desk

Ensure pan india facility management through the internal outsourced supportReview facilities periodically within the budgetary and company guidelines and ensure
optimum utilization of the facility infrastructures

Oversee the maintenance of office property, company flats, ensure timely competition of
renovation work, wherever required

Assisting in Bill Desk functions and ensuring timely processing of the invoices.Assisting the Team with the solution to their problems along with the required approvals.
Asset management

Supervise repairs, maintenance & replacement of office equipment’s, appliances, furniture
& fixtures etc.

Facilitate asset management & tagging of all assets across multiples locationsEnsure optimum space allocation for workstations effective utilization of space and
resources for new building or re-organizing current premises.

Real Estate – New Office Set up, Lease Renewal and Handover

Understanding the business requirements & engaging the IPC for sourcing the propertiesAnalyzing & evaluation the list of the properties provided by the IPC as per CCAI standard.Compiling and collating all quotations after comparison of rates, service levels, strength,
weaknesses, terms & conditions for functional head / hod’s evaluation of vendor(s)

Coordinating & arranging property inspection for functional head / HOD’s to review the strengths
and shortcomings of the property.

Assisting functional head / HOD’s for intimation to the Head office team for seeking approval as per
the laid SOP.

Reviewing the technical records maintained and ensuring timely updation.Maintaining proper record, reconciliation of assets post completion of Interior fit out work and
Turnkey projects

Checking on lease renewal tenure or termination request as required as per timeline.
Vendor management

Vendor management and vendor Assessment Pan IndiaTimely reviewing the records of all the AMC & Rate Contracts for all locations
Financial management

Achieves financial objective by anticipating requirements; submitting information for
budget preparation; scheduling expenditures; monitoring costs; analyzing variances.

Coordination with agencies

Liaising with government authorities, licenses department, local police authorities etc. For
smooth and seamless compliance with required statutory and legal requirement across all

locations

Possess knowledge of legal documentation, drafting & vetting compliance and diligence issuesEnsure compliance with health and safety standards and industry codes
General office operations

Coordinate with all the departments within the corporate office and branch officesMonitor the overall functioning of processes, identifying improvement areas and
implementing adequate measures to maximize stakeholder satisfaction level

Conducting Induction Programs for New Joinee.
Key performance standards

F acility Management, General Office Operations Asset Management , Vendor Management &
Financial Management

Requirements and specific skills

Candidates with B. Com degree, work experience of 5+ years working with shipping and facility
management.

Excellent communications skills, verbal & written.Excellent command over MS office.Candidate with certification in administration & facility management, EHS, First Aider and
fire safety will be preferred.

Please ensure you are familiar with the CMA CGM Corporate Internal Mobility guidelines