Confluent Hiring for Executive Assistant- India VP & Site Leader at Bengaluru, Karnataka Full Time

Full Job Description
Confluent is pioneering a fundamentally new category of data infrastructure focused on data in motion. Have you ever found a new favourite series on Netflix, picked up groceries curbside at Walmart, or paid for something using Square? That’s the power of data in motion in action—giving organisations instant access to the massive amounts of data that is constantly flowing throughout their business. At Confluent, we’re building the foundational platform for this new paradigm of data infrastructure. Our cloud-native offering is designed to be the intelligent connective tissue enabling real-time data, from multiple sources, to constantly stream across the organisation. With Confluent, organisations can create a central nervous system to innovate and win in a digital-first world.

We’re looking for self-motivated team members who crave a challenge and feel energised to roll up their sleeves and help realise Confluent’s enormous potential. Chart your own path and take healthy risks as we solve big problems together. We value having diverse teams and want you to grow as we grow—whether you’re just starting out in your career or managing a large team, you’ll be amazed at the magnitude of your impact.

Responsibilities:
We have an exciting opening for an experienced Executive Assistant supporting our Vice President of Engineering & India Site Leader. You will impact-fully contribute to projects that drive business priorities and strengthen team collaboration, keep teams and meetings organised and running smoothly, and support the leadership team.

How You’ll Contribute:
Proactively and strategically manage heavy and complex calendars based on a thorough understanding of business priorities.Attend select internal meetings to capture and distribute notes, key takeaways, action items, and expected deliverables.Track, follow-up and provide reminders on deadlines and manage up and downstream to ensure project deadlines and deliverables are met.Prepare presentation materials in Google Suite and other materials as needed for internal and external meetings.
Manage and track complex and active external meetings with., including follow-ups, contact info, action items.
Synthesise verbal and written thoughts/notes/requests and other info into notes, action items, deliverables, and either address independently or direct to team members for follow-up.Collect and prepare information and background materials for use in discussions/meetings.Assist with ad-hoc tasks and projects and manage and collaborate on projects and priorities across teams and functions.Assist with event planning and logistics coordination for team meetings, all-hands meetings, MBRs and QBRs.Act as the central point of contact for coordination of department activities (team meetings, all hands, off-sites, lunches/dinners, team events)Prioritise people and situations in need of immediate attention and response to inquiries.Make occasional domestic and international travel arrangements and process travel expense reports based on direction from the traveler.Maintaining organisational charts and email distribution lists.Manage expense report coordination and submission.
How You’ll Contribute:
Proactively and strategically manage heavy and complex calendars based on a thorough understanding of business priorities.
Attend select internal meetings to capture and distribute notes, key takeaways, action items, and expected deliverables.
Track, follow-up and provide reminders on deadlines and manage up and downstream to ensure project deadlines and deliverables are met.
Prepare presentation materials in Google Suite and other materials as needed for internal and external meetings.
Manage and track complex and active external meetings with., including follow-ups, contact info, action items.
Synthesise verbal and written thoughts/notes/requests and other info into notes, action items, deliverables, and either address independently or direct to team members for follow-up.
Collect and prepare information and background materials for use in discussions/meetings.
Assist with ad-hoc tasks and projects and manage and collaborate on projects and priorities across teams and functions.
Assist with event planning and logistics coordination for team meetings, all-hands meetings, MBRs and QBRs.
Act as the central point of contact for coordination of department activities (team meetings, all hands, off-sites, lunches/dinners, team events)
Prioritise people and situations in need of immediate attention and response to inquiries.
Make occasional domestic and international travel arrangements and process travel expense reports based on direction from the traveler.
Maintaining organisational charts and email distribution lists.
Manage expense report coordination and submission.

This Role is for you if You:
Extremely detail oriented and enjoy paying close attention to all of the small particulars when working on a task or project.
Are a “natural planner” who can accurately scope out the complexity of projects and tasks, plan “3-steps ahead” and takes pride in the organisation.
Enjoy anticipating the needs of the team and solving complex admin and operational issues before they even arise.
Are action-oriented with a can do attitude willing to do what it takes to get the job done on time and on target.
Enjoy solving puzzles and working on problems of diverse scope where both analysis of data and judgment is required.
Are able to communicate effectively using multiple modalities including verbal, written, and presentation in a variety of settings including one-on-one, small and large groups, in-person and online.
Are knowledgeable about how organisations work and know how to get things done through both formal channels and an informal network.
Are comfortable in a fluid, high-growth environment and can effectively cope with change, shifting gears when needed to achieve results.
Are keen to learn and do more and believe that no task is too small.

Come As You Are

At Confluent, equality is a core tenet of our culture. We are committed to building an inclusive global team that represents a variety of backgrounds, perspectives, beliefs, and experiences. The more diverse we are, the richer our community and the broader our impact.

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