Department for Business and Trade Looking For Personal Assistant to the Deputy Directors for Trade and Investment, Grade – AO, Mumbai at Mumbai, Maharashtra, Full Time

Main Purpose Of Job

To provide effective diary and administrative support to the two Deputy Directors (Trade and Investment) and provide administrative support to the wider trade team at Department for Business and Trade (DBT).

DBT is the British Government Department responsible for international trade and supports Foreign Direct Investment (FDI) into the United Kingdom. The role involves proactively contributing to wider South Asia priorities. DBT is looking for a self-starting PA who is highly organised to join the DBT team in Mumbai. The main purpose of this role is to provide secretarial, administrative and organisational support to the Deputy Directors for Trade & Investment and the wider team. The jobholder will also have the opportunity to work in other areas including events support etc. The jobholder will also need to be flexible and may be required to shift focus and respond to changes to other priorities based on operational requirements as guided by the DDs.

We reserve the right to review, revise or amend the roles and responsibilities from time to time reflecting the changing needs of business.

Roles and responsibilities / what will the jobholder be expected to achieve?

Diary management and administrative support (80%)

• Manage diaries for both Deputy Directors to ensure that their time is used effectively and arrange external and internal meetings promptly.
• Commission any briefing for meetings as required.
• Provide administrative support to the Deputy Directors, including:
• Liaising with external contacts to prepare for meetings, events and speaking commitments.
• Making all arrangements for travel and accommodation
• Ensuring that bills for travel, entertainment etc are paid and accounted for and that payments are reconciled on the accounting system HERA in a timely manner.

Trade Team support (20%)

• Provide administrative support to the wider trade team as required, to support trade missions, events, and other ad hoc support duties when required depending on team needs.
• Coordinate and track commissions, including from teams in London, across the trade and investment teams.
• Responsibility for leave charts, team documents and organising team meetings

Language Requirements

Language: English and Hindi

Level of language required: Proficient

Learning and development opportunities (and any specific training courses to be completed):

The British High Commission Network in India provides ample L&D opportunities to its staff to grow in their professional journey. The 70/20/10 learning, and development model is applied, with both internal and formal opportunities readily available.

In addition, DBT team provides opportunity for role specific ‘developing skills & knowledge’ trainings.

Working patterns: If the job is suitable for flexible working patterns, please provide details:

Yes, the Network allows you to work from home for one day per week. So, one day within a five-day working week can be spent at home (if desired), while the other four must be spent in the office, travelling with work, or in meetings outside the office.