eGov Foundation Looking For Personal Assistant to Chief Executive Officer at Bengaluru, Karnataka, Full Time

About the Role:

The incumbent will be part of the CEO’s office and will be responsible for providing secretarial and administrative support to the Chief Executive Officer & Executive Members as required.

Key Responsibilities

1. Calendar management: Manage the CEO’s calendar, scheduling appointments, meetings, conferences, telecons, and travel arrangements. Depending on the importance and urgency of the matter, exercise judgement finding appropriate time on the CEO’s calendar with relevant stakeholders.

2. Travel arrangements: Prepare travel itinerary and work with the admin SPOC and travel partner to make necessary travel arrangements for the CEO, including booking flights, hotels, rental cars, and other transportation / accommodation / arrangements as required.

3. Meeting / engagement management: Serve as the first point of contact for the CEO’s office. Organize and manage meetings, including drafting agendas, preparing meeting materials, and taking minutes. Ensure relevant draft / inputs from concerned team(s) are received in time for CEO’s speaking engagements. Manage information flow in a timely and accurate manner. Work closely with other leaders and teams to execute initiatives and events that are driven by the CEO’s office.

4. Correspondence and records management: Manage the CEO’s email and correspondence, ensuring that messages are appropriately prioritized, responded to, and filed. Organize and maintain all important documents used by the CEO for travel and other procedural requirements.

5. Administrative tasks: Responsible for a range of administrative tasks, such as managing expenses, contact list, processing invoices, and other paperwork. Carry out preliminary research and suggestion solution / options for travel / logistics and similar administrative support. Ensure proper filing and retrieval systems including maintaining notes of meeting discussions.

6. Confidentiality: Maintain strict confidentiality at all times for sensitive and confidential information.

7. Relationship management: Serve as an effective coordinating point of contact among executives, employees, clients and other external partners. Develop and maintain relationships with key stakeholders, partners, and other executives.

8. Support miscellaneous administrative tasks as assigned by CEO.

SKILLS AND QUALIFICATION

· Written and verbal communication skills

· Tech savvy

· High emotional intelligence

· Travel logistics

· Reporting skills

· Scheduling and managing multiple calendars

· Computer software skills including Microsoft Office

· Organization skills

· Time management skills

· Attention to details

· Office management

· Bachelor’s degree preferred, but not required

Who you are:

· Extremely organized and well ingrained in the pace of the startup culture, i.e. accustomed to the pace, patient, resilient and a problem solver with a can-do attitude.

· Exercise judgment, discretion, and confidentiality in managing work.

· Flexible, adaptable and accessible to the senior executive and team(s) they work with. Resourceful in getting the work done.

· Excellent communication and interpersonal skills; can build rapport with colleagues immediately and cut across team.

· Good handle of managing domestic and international travel.

· You have three to five years of administrative / executive assistant experience.

About eGov Foundation

eGov Foundation is a philanthropic mission that exists to improve the ease of living for citizens. Our focus areas are urban, health, sanitation and public finance management. Our mission is to make sure that everyone can access services from their local governments with ease and transparency.

We do this through our core offering DIGIT (Digital Infrastructure for Governance, Impact and Transformation), which is a digital public good. In other words, it is an open, interoperable free-to-use platform that offers solutions for citizens, first mile employees, administrators, commercial players and policy makers. It is made available to the federal government, states & cities for them to create programs and solutions for their contexts, in keeping with the federal structure of urban governance in India. DIGIT is also offered to commercial players, so that they can leverage it to build solutions and deliver programs working with governments. In run-time this translates into states, cities and commercials players using the building blocks from DIGIT to tailor solutions and programs that meet their needs and innovating on top of it to solve emerging problems.

Over the last 18 years, eGov has partnered with more than over 3 countries, 2600 towns and cities in 16 states across India, and more than 16 crore citizens have benefited from its platform.

We offer several things that sets us apart from other opportunities:

1. The possibility of having massive societal impact. Our products and platform touches the lives of hundreds of millions of people.
2. Solving hard governance and societal challenges.
3. Work directly with central and state government leaders and other dignitaries.
4. Mentorship from world class people and rich ecosystems.

Read more about the work of eGovernments Foundation:

1. https://egov.org.in/

2. https://www.digit.org/

At eGovernments Foundation, we are committed to creating diversity, equity and inclusion. Therefore, we actively recruit, develop and retain the most talented people from a diverse candidate pool. We are an equal opportunity employer and welcome people from all backgrounds, experiences, abilities, and perspectives to apply.