Embassy New Delhi Hiring for Administrative Assistant-All Interested Applicants at New Delhi, Delhi Full Time

Full Job Description
Hiring Path:
Open to the public
Who May Apply/Clarification From the Agency:
All Interested Applicants/ All Sources

Security Clearance Required:
Public Trust – Background Investigation
Appointment Type
Permanent

Appointment Type Details:
Indefinite subject to successful completion of probationary period
Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:
The work schedule for this position is:
Full Time – 40 hours per week

Start date: Candidate must be able to begin working within a reasonable period of time of receipt of agency authorization and/or clearances/certifications, or their candidacy may end.

Supervisory Position:
No

Relocation Expenses Reimbursed:
No

Travel Required:
Not Required

Duties

Basic Function of the Position: The position is located in the Department of Homeland Security/U.S. Citizenship and Immigration Services/ Fraud Detection and National Security (DHS/USCIS/FDNS) Office, U.S. Embassy, New Delhi. The primary purpose of the incumbent will be to serves as an Administrative Assistant providing a comprehensive range of procedural, administrative and clerical functions. S/he will provide administrative support for the Fraud Detection and National Security office in New Delhi, India. The incumbent duties will include critical budgetary and fiscal control functions; travel planning and management; as well as typing, date entry, filing and report distribution duties. The incumbent will also perform other duties as assigned by the agency.

Qualifications and Evaluations

Requirements:
EXPERIENCE: The position requires two years of administrative or clerical work experience.

(Describe your previous and current job responsibilities in detail on the Education and Experience tab.)

Education Requirements:
The position requires completion of two years of college studies.

Indicate on the qualifications questionnaire all the education details as relevant for the position (Class XII and/or higher for this vacancy). (Your answer should also let us know if you have completed Class X or XII or any other degree or vocational courses. Also, please specify the name of the Certificate/Degree/Diploma course and the major subjects for each qualification you possess.)

Please see the Language requirements listed under Evaluations. Please indicate your proficiency level separately for each of the required languages, using one of the following levels:

Level 1, Basic – Examples: Basic greetings, phrases, numbers and signs.

Level 2, Limited – Examples: Directions, simple questions

Level 3, Good working knowledge – Examples: Conversations about familiar topics, complex documents

Level 4, Fluent – Examples: Infer nuanced meaning from complex documents

Level 5, Translator – Examples: Certified professional translator in this language

Evaluations:
LANGUAGE:
Level 4 (Fluent) in English (Speaking, Reading, and Writing) is required. This may be tested.

AND

Level 4 (Fluent) in Hindi (Speaking, Reading, and Writing) is required.

(Please indicate on the qualification questionnaire whether you have these required levels.)

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:
All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Embassy in New Delhi, India may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time the conditional offer letter is issued by the HR Office.

Other Information:
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:
AEFM / USEFM who is a preference-eligible U.S. Veteran*

AEFM / USEFM

FS on LWOP and CS with reemployment rights **

IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

COVID-19 Requirements for Eligible Family Members
As required by Executive Order 14043, Eligible Family Members who will be employed on a Family Member Appointment (FMA) or a Temporary Appointment (TEMP) are required to be fully vaccinated against COVID-19 regardless of the employee’s duty location or work arrangement (e.g., telework, remote work, etc.), subject to such exceptions as required by law. If selected for the position, the agency will provide you additional information regarding what information or documentation will be needed and how you can request a medical or religious accommodation.

Eligible Family Members who will be employed on a Personal Services Agreement and compensated under the USG pay plan will be required to attest to their vaccination status using the Vaccine Attestation Form. If you are not fully vaccinated or decline to provide this information, you will be required to demonstrate proof of a negative COVID-19 test completed within 72 hours of entry to a Mission facility and comply with enhanced COVID-19 mitigation protocols. If selected for the position, the agency will provide you additional information regarding these requirements.

COVID-19 Requirements for Local Candidates
Candidates who will be employed on either a Personal Services Agreement or a direct hire appointment and compensated under the Mission’s Local Compensation Plan will be required to follow all Mission COVID-19 policies applicable to Locally Employed Staff. If selected for the position, the agency will provide you additional information regarding these requirements.