Embassy New Delhi Hiring for Administrative Assistant at New Delhi, Delhi Full Time

Full Job Description
Hiring Path:
Open to the public
Who May Apply/Clarification From the Agency:
All Interested Applicants/ All Sources

Security Clearance Required:
Public Trust – Background Investigation
Appointment Type
Permanent

Appointment Type Details:
Indefinite, subject to successful completion of probationary period

Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:
The work schedule for this position is: Full Time – 40 hours per week

Start date: Candidate must be able to begin working within a reasonable period of time of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:
No

Relocation Expenses Reimbursed:
No

Duties

Basic Function of the Position: In support of United States Patent and Trademark Office (USPTO)/ Foreign Commercial Service’s (FCS) objective in India, the incumbent will serve as the Budget and Administrative Assistant in the specialized area of financial and administrative management for USPTO’s Office in New Delhi, hereinafter ‘the Office’, which serves India, Afghanistan, Bangladesh, Bhutan, Nepal, Pakistan, Sri Lanka and the Maldives. The USPTO office is led by an American Officer who serves as the Consular/Attaché for Intellectual Property and leads intellectual property policy for South Asia. The incumbent will provide budgetary, administrative, operational, financial, and general logistical support for a variety of activities through the American Officer for the USPTO, locally and throughout region.

Incumbent will prepare, review, and oversee the compilation of USPTO India’s budget and maintains records of all expenses, oversees USPTO’s personnel database of authorized positions and oversees logistics and procurement activities including credit card purchases and other administrative functions for the office. S/he will provide guidance and professional support to the other administrative staff at USPTO New Delhi Post. S/he will liaise with the State Department Financial Management Centre (FMC) , General Services Office (GSO), Information Technology, Travel Office and other Management /Administrative Offices at post on a day-to-day basis. Incumbent will provide administrative support for the American Officer and specialists in the Office and provide superiors with regular reports on the administrative, budget and financial aspects of the USPTO operations and programs, making suggestions when needed to improve the overall operations of the Office. S/he will be required to perform other duties as assigned.”

Qualifications and Evaluations

Requirements:
EXPERIENCE: The position requires three years of experience in budget management and administrative functions.

(Describe your previous and current job responsibilities in detail on the Education and Experience tab.)

Education Requirements:
The position requires completion of Bachelor’s degree or higher in the related field: Business management , Commerce, Economics, Finance, or Accounting.

Indicate on the qualifications questionnaire all the education details as relevant for the position (Bachelor and/or higher for this vacancy). (Your answer should also let us know if you have completed Class X or XII or any other degree or vocational courses. Also, please specify the name of the Certificate/Degree/Diploma course and the major subjects for each qualification you possess.)

Please see the Language requirements listed under Evaluations. Please indicate your proficiency level separately for each of the required languages, using one of the following levels:

Level 1, Basic – Examples: Basic greetings, phrases, numbers and signs.

Level 2, Limited – Examples: Directions, simple questions

Level 3, Good working knowledge – Examples: Conversations about familiar topics, complex documents

Level 4, Fluent – Examples: Infer nuanced meaning from complex documents

Level 5, Translator – Examples: Certified professional translator in this language

Evaluations:
LANGUAGE:
Level 4 (Fluent) in English (Speaking, Reading, and Writing) is required. This may be tested.

AND

Level 4 (Fluent) in Hindi (Speaking, Reading, and Writing) is required.

Indicate on the qualifications questionnaire whether you have these required levels.)

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:
All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in New Delhi, India may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time the conditional offer letter is issued by the HR Office.

Other Information:
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:
AEFM / USEFM who is a preference-eligible U.S. Veteran*

AEFM / USEFM

FS on LWOP and CS with reemployment rights **

IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.