Foreign & Commonwealth Office Hiring for Finance Officer-Financial Planning and Analysis, Grade – AO, New Delhi at New Delhi, Delhi Full Time

Note: All applicants are required to mandatorily fill the complete online application form including the employment and educational details, experience-based segment and the behaviours and technical/ professional skills-based questions. We will be thoroughly reviewing the application forms only for all the required details. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage.’

Main purpose of job:
The finance officer will be responsible for efficient and effective delivery of Finance across India Network including effective budget management, monitoring financial performance and compliance indicators and other finance operations like accounts receivable. The role would also require review of major contracts for Estates, getting best out of our contracts in terms of delivery and value for money. The person needs to be a proactive, well-qualified professional manager with rick experience in Finance and procurement. The role would be supporting Deputy-Head of Finance, India for day-to-day work and ad-hoc requests related to Finance and Procurement. This is a busy management & administration role that calls for an experienced, well-organised self-starter with drive, initiative, and high-quality personal skills.

Roles and responsibilities / what will the jobholder be expected to achieve?:

The Finance Officer will be responsible for effective delivery of finance functions, ensuring consistent level of financial compliance and budget management, supporting the deputy-head of finance in day-to-day operations and coordinating with Estate supervisors in New Delhi for budget management, forecasting. Conducting monthly finance meetings with supervisors, execute accounts receivable and accounts payable operations. Also, providing support to partners at the posts.

This person would also be responsible to monitor and review of Scope of work and tender documents prepared by Estates Teams at Posts in India and make sure the language of the documents is in line with FCDO commercial policies and must reflect the requirements clearly. He/she will review the existing contracts and submit analysis on how we can achieve more efficiency from the current contracts and bring more value for money using existing resources. Extend support to the Estate supervisors in drafting of the terms of reference for the new tenders.

An ideal candidate will have a solid background in finance & procurement as well as a willingness to learn and develop, experience in budgeting and reporting is preferable.

Budget and Reporting- 60%

The candidate will be responsible for budget amendment and forecast on Hyperion for Estates, coordinating with Estate supervisors and budget holders to ensure timely submission of inputs to the deputy-head of finance.

Conduct meeting with the Estates supervisors and do a detailed review of the forecast for each of the activity planned by the supervisor every month considering the contract value and purchase order value as well.

Conduct a detailed analysis of budget and forecast for the sub-heads and further into account codes every month at post level and provide inputs to the deputy-head of finance. Monitors, spend and look for opportunities to declare savings timely.

Use Advanced excel skills to prepare smart spreadsheets for budget and forecasting.

Consolidate and record inputs for claiming GST refunds. Ensure all purchase invoices are included across the post.

Prepare reconciliation of credits received in BHC bank accounts and prepare debit memos/miscellaneous receipts.

Prepare purchase orders for post vide requisitions raised and provide support to Accounts Payable Lead.

Contract Management and ensuring value for Money- 30%

Review estate contracts and submit ideas on how we can be more efficient and generate value for money out of existing contracts.

Conduct spends and trend analysis for vendors and submit reports on anomalies and ideas for improvements.

Review and Monitor GPC spend across the post and identify opportunities for a single or framework contracts where usage reaches the threshold.

Conduct Market surveys and compare the invoicing & pricing of existing goods and services are in line with ongoing market prices.

Monthly Finance Deliverables and Relationship management- 10%

Managing relationship with OGD/PAG at the Network and conducting quarterly meetings to identify any issues they are facing.

Language requirements:
Language: English and Hindi

Level of language required: Proficient.

Learning and development opportunities (and any specific training courses to be completed):

Mandatory Finance and on the job finance trainings

Essential qualifications, skills and experience

Essential on arrival:
The Candidate must have 2 years of working experience in Finance of a reputed organisation.

Bachelors/Master’s in commerce or Business Administration.

Advanced Excel trained with on-the-job knowledge of using excel for reporting and delivery.

Desirable qualifications, skills and experience

Desirable:
Experience in Commercial procurement or Internal Audit

Experience in Financial Accounting and reporting

Required behaviours

Changing and Improving, Making Effective Decisions, Managing a Quality Service, Delivering at Pace, Working Together, Developing Self and Others

Application deadline Application deadline – day Application deadline – month Application deadline – year

8 February 2023

Grade

Administrative Officer (AO)

Type of Position

Full-time, Permanent

Working hours per week

40

Region

South Asia & Afghanistan

Country/Territory

India

Location (City)

New Delhi

Type of Post

British High Commission

Number of vacancies

1

Salary Currency

INR

Salary

INR 48,766 per month plus 12% provident fund and 6% Superannuation Fund

Start Date Start Date – day Start Date – month Start Date – year

1 March 2023

Other benefits and conditions of employment

For British High Commission candidates, the Country Based Staff BHC Terms & Conditions will apply.

For other than BHC candidates, salary will be all-inclusive of INR 48,766 per month together with a 12% Provident Fund and 6% Superannuation Fund

Additionally, the BHC offers a great benefits package that includes annual domiciliary medical cover, plus a Group Hospitalisation Scheme with INR 500,000 floater cover for your immediate family. If you are a spouse of a staff member already employed with British High Commission, you will be covered under the family medical cover of your spouse.

No relocation or any other related costs or assistance will be provided.

Please note – BHC does not deduct tax at source and employees are required to ensure that any requirements of local income-tax law are complied with in full. Employees who are not liable to pay local income tax on their Mission salary, eg. some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.

The BHC is recognised as a good employer, with a robust, fair and transparent performance management & appraisal system linked to increments and staff bonuses. We have a 5-day working week, plus annual leave, public holidays, maternity leave provision, special leave, paid sick leave provision; ample development opportunities, travel opportunities, a good organisational culture, and excellent work/life balance.

Around half of our work forces are women. We treat people with respect and equality and have a policy of zero tolerance for any form of discrimination, bullying, or harassment.

This is a good opportunity to be part of a strong, diverse team, working in the biggest network that FCDO has anywhere across the globe. We are aiming to make it the best.

Additional information

Note: All applicants are required to mandatorily fill the complete online application form including the employment and educational details, experience segment and the behaviour-based questions. We will be thoroughly reviewing the application forms only for all the required details. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage.

To Apply:
Please note applications without (a) and (b) will not be considered.

A. Complete the Online Application Form

B. Complete the Experience, Professional Skills and Behaviour based Segments in the Online Application Form

Internal candidates applying for this position need to upload their appraisal forms for the previous 2 years (if applicable) and also inform their current line managers, else the applications will not be considered.

We will accept only online applications by 08th February 2023 (latest by 23:55 hours IST).

Please note that all the applicants will be required to strictly adhere to the security guidelines for British High Commission.

Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.

Please note – Provident Fund Transfer in and out from EPFO is not possible as BHC PF is managed by a private PF trust governed by Indian Income Tax Act, 1961. The staff still has the option to transfer out and in from a privately held PF trust which are not governed by EPFO.

Applicants who do not have the required qualification & experience should kindly abstain from applying, as their applications will not be considered.

Only shortlisted candidates will be contacted, and no telephone enquires will be dealt with. Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.

The appointment will be subject to Police Verification and other checks including references, medical, educational and professional.

We welcome all applications irrespective of age, race, colour, gender, disability, sexual orientation, religion, belief or creed. We are also open to applications from people who want to work flexibly.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.