Foreign & Commonwealth Office Hiring for Office Administrator, Grade – AO, Mumbai at Mumbai, Maharashtra Full Time

Note : All applicants are required to mandatorily fill the complete online application form including the employment and educational details, experience-based segment and the behaviours and technical/ professional skills based questions. We will be thoroughly reviewing the application forms only for all the required details. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage.

Main purpose of job:
To support the smooth running of the Office of His Majesty’s Trade Commissioner for South Asia/Deputy High Commissioner and the wider team as necessary.

Roles and responsibilities:
Accounting: Ensure all bills for travel, entertainment, etc are paid and accounted for and that payments are reconciled on the accounting system HERA.

Make all arrangements for travel and accommodation and ensure that relevant forms are completed.

Maintain database of contacts (Heads of Missions, Ministers, Social Contacts and other contacts) and events guest lists.

Issue Invitations and maintain guest lists with RSVP follow up along with guests dietary requirements. Respond to all RSVP emails and queries received. Regret/Forward invitations to respective teams for onward action.

Monitor and stock stationary, printing material and IT requirements at the office and residence.

Filter daily mails/posts and delegate to team members.

Provide other admin assistance as required.

Provide cover for EA to DHC/HMTC during absences.

Other office and residence-related duties.

Language requirements:
Language: English and Hindi

Level of language required: Proficient.

Essential qualifications, skills and experience

Essential on arrival:
Qualifications: Graduate-level education.

Candidate should have 2 years of relevant work experience in a similar role.

Desirable:
Good organising skills

Proficient in IT and Microsoft

Required behaviours

Changing and Improving, Making Effective Decisions, Managing a Quality Service, Delivering at Pace, Communicating and Influencing, Working Together

Application deadline Application deadline – day Application deadline – month Application deadline – year

3 September 2023

Grade

Administrative Officer (AO)

Type of Position

Permanent

Working hours per week

40

Region

South Asia & Afghanistan

Country/Territory

India

Location (City)

Mumbai

Type of Post

British Deputy High Commission

Number of vacancies

1

Salary Currency

INR

Salary

INR 48,766 per month plus 12% Provident Fund and 6% Special Allowance/Superannuation Fund

Start Date Start Date – day Start Date – month Start Date – year

1 October 2023

Other benefits and conditions of employment

For British High Commission candidates, the Country Based Staff BHC Terms & Conditions will apply.

For other than BHC candidates, salary will be all-inclusive of INR 48,766 along with 12% Provident Fund and 6% Special Allowance/Superannuation Fund.

Additionally, the BHC offers a great benefits package that includes annual domiciliary medical cover, plus a Group Hospitalisation Scheme with INR 500,000 floater cover for your immediate family.

No relocation or any other related costs or assistance will be provided.

Please note – BHC does not deduct tax at source and employees are required to ensure that any requirements of local income-tax law are complied with in full. Employees who are not liable to pay local income tax on their Mission salary, e.g., some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.

The BHC is recognised as a good employer, with a robust, fair and transparent performance management & appraisal system linked to increments and staff bonuses. We have a 5-day working week, plus annual leave, public holidays, maternity leave provision, special leave, paid sick leave provision; ample development opportunities, travel opportunities, a good organisational culture, and excellent work/life balance.

Around half of our work forces are women. We treat people with respect and equality and have a policy of zero tolerance for any form of discrimination, bullying, or harassment.

This is a good opportunity to be part of a strong, diverse team, working in the biggest network that FCO has anywhere across the globe. We are aiming to make it the best.

Additional information

Note: All applicants are required to mandatorily fill the complete online application form including the employment and educational details, experience segment and the behaviour-based questions. We will be thoroughly reviewing the application forms only for all the required details. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage.

To Apply:
Please note applications without (1) and (2) will not be considered.

Complete the Online Application Form

Complete the Experience, Professional Skills and Behaviour based Segments in the Online Application Form.

Internal candidates applying for this position need to inform their current line managers, else the applications will not be considered.

We will accept only online applications by 03rd September 2023 (latest by 23:55 hours IST).

Please note that all the applicants will be required to strictly adhere to the security guidelines for British High Commission

Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.

Please note – Provident Fund Transfer in and out from EPFO is not possible as BHC PF is managed by a private PF trust governed by Indian Income Tax Act, 1961. The staff still has the option to transfer out and in from a privately held PF trust which are not governed by EPFO.

Applicants who do not have the required qualification & experience should kindly abstain from applying, as their applications will not be considered.

Only shortlisted candidates will be contacted, and no telephone enquires will be dealt with. Basis the scores, the candidate/s who did not score as highly as the successful candidate, might be placed on the reserve list. If during the reserve period of 6 months, the same or largely similar role becomes available, the role may be offered to the second or subsequent appointable candidates.

The appointment will be subject to Police Verification and other checks including references, medical, educational and professional.

We welcome all applications irrespective of age, race, colour, gender, disability, sexual orientation, religion, belief or creed. We are also open to applications from people who want to work flexibly.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.