Foreign & Commonwealth Office Hiring for Visit & Movement Officer- VMU, Grade-AO, New Delhi at New Delhi, Delhi Full Time

Note : All applicants are required to mandatorily fill the complete online application form including the employment and educational details, experience segment and the behaviour based questions. We will be thoroughly reviewing the application forms only for all the required details. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage.

Main purpose of job:
This is an exciting and challenging Visit and Movement Officer role in Corporate Services at the British High Commission (BHC) New Delhi. You will be responsible to provide logistical support and services during ministerial and other VIP visits, including arranging preparatory visits. Also, deal with arrival formalities of the UK based staff and assist them in Indian government accreditation process and arranging delivery of their personal freight consignments. Similarly on their departure. You will be expected to cultivate and maintain good contacts with various officials of the government and commercial organisations.

Roles and responsibilities / what will the jobholder be expected to achieve?:

VIP Visits 30%

Lead on total logistical management of assigned ministerial visits and assist Head of section in logistics for visits by the PM/Royal family members. The logistics include:

Liaising and follow up with the Ministry for airport passes, lounge permission, security clearances etc,

Preparation of the transport plans

Organising recces

Organising hotel accommodation

Providing assistance at the airport on arrival and departure

Arrivals 40%

Includes first arrival formalities;

Informing MEA about new arrivals, taking necessary approvals from MEA for creation of new posts.

Documentation for import of baggage and vehicles.

Issue of MEA identity cards.

Regularisation of visas.

Preparing EC and obtaining attested EC from MEA and regular chase with the local agents on delivery of UAF and HB.

Processing Ministry’s documentation for purchase of vehicles by diplomats.

Departure

Includes final departure formalities,

Giving advice to officers on how to organise the export of their belongings,

Obtaining authorities for shipping baggage and vehicles.

Organising surveys, packing of consignments.

Documentation for export of baggage and vehicles.

Processing Ministry’s documentation for sale of personal cars and change of ownership in Indian Customs’ records.

File Management: 5%

Management of UKB officers’ personal files, their car and other V&M related files.

To ensure proper and methodical indexing of files, e-registry of documents, noting Bring –ups and taking action on Bring-up files within target time.

High Commissioner Airport facilitation 5%

Liaising with all concerned authorities at the airport including the airlines

Working with HC’s private office for HC’s departure (domestic and international)

Miscellaneous 15%

Obtaining visas for third country for official visits.

GST refunds on new diplomatic cars.

Processing and obtaining Restricted/ Protected Area Permits for UK-based staff.

Preparation of lists for Republic Day parade and Independence Day celebrations.

Organising temporary airport passes.

Give advice and assist British Deputy High Commissions on matter of protocol and visas.

Processing of documents for Indian visa extension for diplomatic officers in regional offices.

Car Registration formalities

Driving license

Other ad-hoc tasks as instructed by Head/Deputy Head of Section 5%

Essential qualifications, skills and experience

Bachelor’s in any discipline

5 years of experience in government, protocol, logistics, customs clearance and VIP visits management.

Good knowledge of Ms Office.

Language requirements:
Language: English and Hindi

Level of language required: Fluent

Desirable qualifications, skills and experience

Interpersonal Skills/Customer dealing skills

Required behaviours

Making Effective Decisions, Managing a Quality Service, Delivering at Pace, Working Together

Application deadline Application deadline – day Application deadline – month Application deadline – year

2 February 2023

Grade

Administrative Officer (AO)

Type of Position

Full-time, Permanent

Working hours per week

40

Region

South Asia & Afghanistan

Country/Territory

India

Location (City)

New Delhi

Type of Post

British High Commission

Number of vacancies

1

Salary Currency

INR

Salary

INR 48,766 per month plus 12% Provident Fund and 6% Superannuation Fund

Start Date Start Date – day Start Date – month Start Date – year

1 March 2023

Other benefits and conditions of employment

For British High Commission candidates, the Country Based Staff BHC Terms & Conditions will apply.

For other than BHC candidates, salary will be all-inclusive of INR 110,484 per month together with a 12% Provident Fund and 6% Special Allowances.

Additionally, the BHC offers a great benefits package that includes annual domiciliary medical cover, plus a Group Hospitalisation Scheme with INR 500,000 floater cover for your immediate family. If you are a spouse of a staff member already employed with British High Commission, you will be covered under the family medical cover of your spouse.

No relocation or any other related costs or assistance will be provided.

Please note – BHC does not deduct tax at source and employees are required to ensure that any requirements of local income-tax law are complied with in full. Employees who are not liable to pay local income tax on their Mission salary, eg. some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.

The BHC is recognised as a good employer, with a robust, fair and transparent performance management & appraisal system linked to increments and staff bonuses. We have a 5-day working week, plus annual leave, public holidays, maternity leave provision, special leave, paid sick leave provision; ample development opportunities, travel opportunities, a good organisational culture, and excellent work/life balance.

Around half of our work forces are women. We treat people with respect and equality and have a policy of zero tolerance for any form of discrimination, bullying, or harassment.

This is a good opportunity to be part of a strong, diverse team, working in the biggest network that FCDO has anywhere across the globe. We are aiming to make it the best.

Additional information

Note : All applicants are required to mandatorily fill the complete online application form including the employment and educational details, experience segment and the behaviour based questions. We will be thoroughly reviewing the application forms only for all the required details. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage.

To Apply:
Please note applications without (a) and (b) will not be considered.

A. Complete the Online Application Form

B. Complete the Experience, Professional Skills and Behaviour based Segments in the Online Application Form

Internal candidates applying for this position need to upload their appraisal forms for the previous 2 years (if applicable) and also inform their current line managers, else the applications will not be considered.

We will accept only online applications by 02nd February 2023 (latest by 23:55 hours IST).

Please note that all the applicants will be required to strictly adhere to the security guidelines for British High Commission

Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.

Please note – Provident Fund Transfer in and out from EPFO is not possible as BHC PF is managed by a private PF trust governed by Indian Income Tax Act, 1961. The staff still has the option to transfer out and in from a privately held PF trust which are not governed by EPFO.

Applicants who do not have the required qualification & experience should kindly abstain from applying, as their applications will not be considered.

Only shortlisted candidates will be contacted and no telephone enquires will be dealt with. Basis the scores, the candidate/s who did not score as highly as the successful candidate, might be placed on the reserve list. If during the reserve period of 6months, the same or largely similar role becomes available, the role may be offered to the second or subsequent appointable candidates.

The appointment will be subject to Police Verification and other checks including references, medical, educational and professional.

We welcome all applications irrespective of age, race, colour, gender, disability, sexual orientation, religion, belief or creed. We are also open to applications from people who want to work flexibly.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.