Gates Corporation Looking For Custom Executive – EXIM at Sriperumbudur, Tamil Nadu, Full Time

Gates Corporation is a leading manufacturer of application-specific fluid power and power transmission solutions. At Gates, we are driven to push the boundaries of materials science to engineer products that continually exceed expectations.

We don’t rest on our rich heritage of innovation. We leverage it to inspire solutions that will power the next hundred years. We invest continually in R&D and technology, so our products not only outperform industry standards; they exceed our customers’ demanding expectations. We invest in our people, bringing real-world experience that enables us to solve our customers’ diverse challenges of today and anticipate those of tomorrow. And we are constantly expanding our product catalog and value-added service offerings to support every facet of our customers’ operations. In the most extreme environments and those more familiar, Gates is there with the right product, in the right place at the right time. Whether building original equipment or maintaining products in the aftermarket, we enable companies in every industry to be more efficient, productive, and profitable. We are Gates.

Position Summary

The Incumbent should have hands on experience in EXIM documentation including invoicing and banking documentation. Have Sound knowledge of import & export customs clearance, port handling and shipping. The Incumbent shall Perform research for all import and export laws and procedures and maintain knowledge on all tariffs and licenses and collaborate with internal team and maintain expert knowledge on all custom regulations.

The Incumbent manages data for international shipments and provides support for many steps of the transportation process. To work with customs agents, warehouse staff, shipping companies, banks, and transporters. They help with shipping, receiving, and record keeping for all international transactions.

THE ROLE

As an Import Export Executive, you will be responsible for overseeing the import and export operations of the company. This includes managing shipments, coordinating with customs authorities, and ensuring all documentation is complete and accurate. You will work closely with suppliers, freight forwarders, and other stakeholders to ensure timely delivery of goods and materials. Additionally, you will be responsible for monitoring and evaluating the effectiveness of import and export activities, identifying areas for improvement, and implementing solutions to optimize processes.

YOUR RESPONSIBILITIES / ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned beyond the core functions listed below.

Accountability #1: Customer (Internal / External Stakeholders)

• Design all SOPs for the EXIM department and ensure compliance with all Government guidelines and ensure reports are submitted to government agencies on time.
• The person to ensure enterprise-wide needs for due diligence, risk assessment and continuing service provider are accomplished.
• Partner with Buyers, planners to ensure accurate movement of all international goods and ensure arrival of goods within required timeframe.
• To deal with quotes from prospective shippers and handle claims with insurance companies.
• Responsible for Co-ordination with freight forwarder for shipment pickup arrangement from our Supplier Warehouse, movement toward port and timely shipment as per the shipment schedule, Interacting with the CHA for customs clearance.

Accountability #2: Process / Performance

• The Incumbent has a wide range of duties that deal with each step of the shipping process. The person is responsible for picking and transporting the shipments, Track shipments and communicate with internal customers about the consignment progress. They fill out import-export documentation, compile carrier and keep track of shipment payments and quotas. The job necessitates alignment of activities with the PT Worldwide Logistics objectives, policies, procedures, and systems.
• It is the responsibility of the person to make sure that all the procedures are carried out in compliance with the laws of our own country and the foreign country involved. The person must ensure that Import-Export Administration Regulations are followed to avoid Shipment delays and costly penalties.
• Arrange to book shipment by air, sea, or courier as per customer requirements. The person is responsible for finding faster shipping routes and lower cost carriers as well as developing contingency plans to facilitate an expedited shipment.
• Readying checklist for each shipment & verifies checklist before confirmation to freight forwarder to file shipping bills with DBK Sl. No & other benefit.
• Troubleshooting issues with the Forwarder/CHA and communicating to management for timely actions. Stimulate steady process enhancement to present increasing operational efficiency in entire business partner processes.
• Follow up for post shipment documents (Exchange Control Copy (ECC), Exporter Promotion (EP) copy, Exporter copy, original Airway bill, Shipping BL ARE- 1 form & update it in tracker.
• Once EP copy received to update all the details in tracker & preparing the ARE-1 form for Excise declaration.
• Procedures such as arrangements for freight shipments, cargo movement and communication for delays are to be overseen by the person. Ensure to track, measure, report and evaluate Service performance.
• Responsible for carrying out all export documentations, Physical Export document record maintenance, maintaining tracking sheet, Drawback (DBK) Claim File Preparation, Submission of documents to Customs, Drawback Credit Follow Up, Bank Remittance Certificate (BRC) document preparation and its submission when Foreign Inward Remittance Certificate (FIRC) is confirmed by remittance banks for Duty Draw back.

Accountability #3: People

• Perform as functional bridge amongst external service providers as well as internal stakeholders.
• Collaborate with inter department team leader and perform audit on processes, making sure that all the EXIM programs agree with the accepted rules and regulations of the organization.
• Take initiatives to maintain and improve the 5S standards in the area of work and also in work zones for which the person is assigned ownership.
• To ensure compliance of HSE standards as stated in the policy in the area of work. As a responsible employee of the organization, the incumbent must bring to the attention of the safety committee any unsafe practice/working conditions in the facility, in external warehouses etc.

Keys To Success

• Should be confident with figures, since they’ll have to convert weights, volumes, and currencies for international shipments.
• Must be familiar with the legal requirements regarding importing and exporting shipments, as well as their company’s internal procedures.
• Excellent relationship management skills with the ability to engage, negotiate and manage key stakeholders and service providers.
• Excellent communication, interpersonal and influencing skills.
• Results orientated with ability to plan and deliver against project deadlines.
• Resilient, self-motivated, and able to work well under pressure.

Supervisory Responsibilities

The incumbent reports to Senior Manager Distribution & Logistics (D&L) and supports him in all day-to-day operations to achieve the business objectives of the company.

Your Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Any graduate/postgraduate with complete knowledge in EXIM functions
• Must have a minimum of 5-7 years of experience in EXIM functions and customs rules.
• Import-export trade regulations certificate programs and experience in an international trade industry will be an added advantage.

Required Skills

• Proven leadership and management skills with the ability to optimize team performance and development.
• Excellent communication, interpersonal and influencing skills.
• Excellent analytical and problem-solving abilities.
• Commercially and financially astute with experience of managing budgets.
• Resilient, self-motivated, and able to work well under pressure.
• Excellent planning and scheduling skills are required.
• Ability to make decisions on the go in liaison with the relevant stakeholders.
• This role requires a self-driven self-starter.
• Recognize obstacles and implement solutions to drive positive results.
• Must have a high degree of confidentiality and ethics.
• Understands market dynamics as well as the legal and regulatory landscape.