GenWorks Health Hiring for Office admin at Guwahati, Assam Full Time

Roles and Responsibilities – Admin Executive/Sr. Executive

Office maintenance

Office Pantry and stock maintenance

Office phone handling

Stationary stock maintenance

Courier handling – Incoming and outgoing

Office expense management – Monthly report

Visitor management

Office rental payment, office maintenance payments handling – Electricity, telephone, internet etc.

Meeting arrangements

Facilitating office festival requirements

Managing Security guard and House Keeping staff

Responsible for office cleanliness & maintenance.

Maintaining the Registers: Employees in and Out, Visitors, Courier In and Out, Car Parking. Security and Housekeeping in and Out, handover Register of Security’s, Conference room and Meeting rooms, By hand Courier, Key Register, Stationery Moment Register.

All above activities should be update in the respective trackers

Happay Bills to be submitted daily without any miss.

Vendor registration and vendor management

Managing existing vendors and ensure service/products are delivered on time as per the agreements.

Vendor Invoice / Payments on time

Closely working with Procurement team for quotes finalization and sourcing new vendors

Identifying and onboarding new vendors for office needs.

Keeping track of vendor list and their charges

All transaction to be done in ERP

Travel management

Travel portal management – Creation and deletion of employee accounts .

Accommodation Booking – specific only to HQ / Bangalore meetings.

Travel Booking specific only to HQ / Bangalore meetings – for visitors, guests, and senior leadership team (On ask). (Employees who have access to MMT- should be booked by themselves)

Handling flight booking – specific only to HQ / Bangalore meetings on ask at last minute/Group booking

ADHOC admin-related activities

Support in compliance handling such as submission of office related to documents to specific compliance departments.

Travel and Accommodation and conference hall booking – if ask from HQ Leadership team

Seasonal greetings to important stakeholders

Engagement Programmes: Organising Birthday Events, and Festivals celebrations

Should cross-check the service and delivery before going ahead with any new vendors. Ex: Cab’s booking – he can check the cars if it is in good condition. Hotel ambience checking etc.