Guerbet Hiring for Executive Assistant at India Full Time

Full Job Description
Office maintenance

Vendor management – Appointement, Entend contract & Termination.
Handling incoming calls and updating telephone directory.
Handling local / overseas mailing / couriers & handling disposal of confidential documents.
Administrative work & Maintenance of office (Coordination to take care of office cleaning, gadgets required for smooth functioning of office i.e. phone, IT equipment, carpets, stationeries etc.).
Monitor office security; arrange office repair and maintenance.
Follow up with HQ on extension of lease period & documentation related to it.
Purchase or rent office machines, stationery and canteen suppliers, etc.
Manage Office Petty Cash & Submit Claims & Requests on time.

Business trip & Schedule management

Coordinate e-ticket & arrange accommodation after travel request form is approved and settle the payment on time (Domestic & Overseas).
Periodical Negotiation & renew the rates with Hotels to be cost effective.
Prepare and organize office events.
Tour Programme Compilation of the team & tracking.
Event Coordination with Vendors (Review Meetings / Educational & Marketing Events) if required.
Manage Calendar, Schedules & Meetings for GM.

Corporate secretary affairs

Follow up to renew registration before expiration.
Claim fidelity bond and money & security insurance.
Coordinate with the Global Team & Local Team for providing Regular updates on Registration activities.

Cooperate/Support with other sharing divisions in HK Shared Services Centre regarding HR, Finance, IT, Legal, Customer Service, etc.

HR
Support and update recruitment, fringe benefits and insurance related employment issues
Other HR related support
Finance
Coordinate monthly sales records and follow-up.
Expense claims for office related expense
Other Finance related support
IT
Management of corporate mobile phone and other equipment
Network ID – Creation / Modification / Deletion request
Other IT related support
Legal
Support sales agreement / legal document delivery / Authorization Request.
Other Legal related support.
Customer Service
Support Customer calls as needed
Otcher Customer Service related support
Tender Documentation Support to Team.
PV
Be the India Deputy PV contact role

Ad-hoc tasks required by the Company

Educations & Experiences

B.A Degree in university
At least 1-3 years’ experience in general admin or marketing department
Work experience in multinational companies preferred
Experience preferred in Healthcare Industry

Skills & Qualifications

Good leadership and effective verbal & written communication skills
Proficiency in MS Office, Power Point, Excel…etc.
Various work experiences are required.
Self-initiative and able to work independently and be a team player.
Reason to join US

Much more than a Competitive salary,

We offer continued personal development. When you join Guerbet, you :

Are choosing a global leader with recognized expertise in diagnostic and interventional imaging,
Are joining our 2820 collaborators who are committed every day to offering innovative solutions to improve quality of patient’s life all over the world,
Are joining a company where we value diversity of talents coming from various horizon.

We # Innovate # Cooperate # Care #Achieve at Guerbet.