HSBC Hiring for Executive Assistant, GSC’s at Bengaluru, Karnataka Full Time

The health and safety of our employees and candidates is very important to us. Due to the current situation related to the Novel Coronavirus (2019-nCoV), we’re leveraging our digital capabilities to ensure we can continue to recruit top talent at the HSBC Group. As your application progresses, you may be asked to use one of our digital tools to help you through your recruitment journey. If so, one of our Resourcing colleagues will explain how our video-interviewing technology will be used throughout the recruitment process and will be on hand to answer any questions you might have.

Some careers have more impact than others.

If you’re looking for a career where you can make a real impression, join HSBC and discover how valued you’ll be.

HSBC is one of the largest banking and financial services organizations in the world, with operations in 64 countries and territories. We aim to be where the growth is, enabling businesses to thrive and economies to prosper, and, ultimately, helping people to fulfil their hopes and realize their ambitions.

We are currently seeking an experienced professional to join our team in the role Executive Assistant

Principal responsibilities:
Performs advanced, diversified & confidential administrative duties. Takes a pro-active approach to problem, solve routine and general office issues.

Maintains calendar of appointments, meeting itineraries and coordinates related arrangements.

Ability to prioritize and effectively manage a large volume of internal and external meeting requests to agreed timescales and often across different time zones setting up WebEx, video or telephone conference facilities as required.

Event organisation and management including off-sites and town halls

Prepares and consolidates reports/letters/organization charts and handles management correspondences

Ensure confidentiality of reports and other documentation

Handles the recording and maintenance of expenses, invoice processing and ordering stationery requirements

Handles travel needs/ booking with HRG (appointed travel agency) and all admin online requests (e.g. GSC Online / Visitor Approval online / ITSR / Buysmart)

online ordering / purchasing thru Buysmart /GSC Online request

Maintains good working relationship with internal, external contacts and GSCs wide.

Facilitates/ Oversees other business – related projects, ad hoc and duties as assigned.

Assists in the implementation of the Group compliance policy locally by containing compliance risk in liaison with the Global

Compliance Officer or Local Compliance Officer ensuring adequate compliance resources and training, fostering a compliance culture and optimising relations with regulators; Maintains HSBC internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators; Awareness of Operational Risk associated with the role, in compliance to SOX (Sarbanes-Oxley Requirements) for Group Service Centers (GSCs).

Requirements

Qualifications:
Must hold a bachelor’s degree of any course from a reputable academic institution

Proficient in Microsoft Word/Excel/Powerpoint and Outlook

Excellent interpersonal, written and verbal English communication skills

Excellent planning and organisational skills; proactive and self-motivated

Ability to multi task and manage ever changing and often conflicting priorities in a challenging environment with limited direction or supervision/ manage time effectively and prioritise workload

Ability to interact professionally with all levels of management in different nationalities

HSBC is an equal opportunity employer committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and, opportunities to grow within an inclusive and diverse environment. We encourage applications from all suitably qualified persons irrespective of, but not limited to, their gender or genetic information, sexual orientation, ethnicity, religion, social status, medical care leave requirements, political affiliation, people with disabilities, color, national origin, veteran status, etc., We consider all applications based on merit and suitability to the role.”

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