IFC Systems Corporation Hiring for HR Assistant, HR Operations at Chennai, Tamil Nadu Full Time

Full Job Description
Job #: req21014
Organization: World Bank
Sector: Human Resources
Grade: GC
Term Duration: 3 years 0 months
Recruitment Type: Local Recruitment
Location: Chennai,India
Required Language(s): English

Preferred Language(s):
Closing Date: 2/15/2023 (MM/DD/YYYY) at 11:59pm UTC

Description

“Please note this posting has 2 positions”

Do you want to build a career that is truly worthwhile? Working at the World Bank Group provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges. For more information, visit www.worldbank.org

HR Operations (HRDSO), which is part of HRD Employment Policy, Compensation & Systems, currently operates in Washington, DC and Chennai, India to provide a wide range of HR services to World Bank Group (WBG) staff, consultants, dependents, and retirees. These services include front line HR processing and consultation support on HR policies and procedures via telephone, email, walk-in visits, virtual consultations.

HRDSO provides centralized HR services to staff and retirees across the World Bank Group and is an integral part of the HRD Organization structure. The HRDSO team is the first point of contact for HR Services and strives to continuously improve its processes to drive efficiencies and enhance effectiveness. These services include providing infrastructure for self-services transactions, Tier 1 support and Tier 2 consultation on HR policies and procedures via telephone, email or walk-in visits to the Washington, DC office. The team collaborates closely with other key partners including Payroll, Tax, Pension, Global Mobility, and HR Coe’s, Business Partners and HRD Strategy teams.

HRDSO’s delivery model is enabled through a Modern HR IT strategy and the team has embarked on an ambitious implementation roadmap for providing state of the art technology capabilities to our staff and Managers. The current systems landscape is built around the PeopleSoft ERP including key modules like HCM, Benefits, Global Payroll, Pension, Talent Management (talent), and Performance Management (OPE/PEP). Other systems that we interface with are Learning (OLC), Recruitment (Compass), Self-Service (myths); Business Objects and another 20+ add-on applications.

Note: The candidate must be willing to work any of the shifts covering 18×5, including night shifts from 4:00 p.m. until 12:30 a.m.

Duties and Accountabilities

Respond to the moderate and complex queries received from the clientsManage fulfillment activities, including incoming and outgoing documentation.Provide interpretation of various policies, processes and procedures related to the HR transactions, products and services and ensure the advice is in accordance with Staff RulesThoroughly and accurately document all transactions and document fulfillments in case management or relevant system.Conduct research and analysis for case resolution.Escalate issues to Tier 2 support or to the Team Lead when unable to resolve personally.Educate customers on the availability and usage of self-service options.Exhibit extensive knowledge and understanding of relevant operating policies and procedures and guides clients in applying relevant policies, procedures, and technology.Manage difficult clients and demonstrate accountability till complete case resolutionServe as first point of contact for all transactionsAbility to understand and explain complex policies and guidelines.Receive transactions via: Calls, Staff Records Management, Peoplesoft, Case Management system and SAPLiaison with related department (Payroll / Accounting, Travel, etc.) on issues requiring clarification.Manage the flow of information; monitor and follow up on outstanding issues and deadlinesRespond to customer queries via voice support and email.Ensure that all queries are logged and tracked in the case management system.Perform back up assignments with other team members during absencesSupport projects within the operations (e.g., identifying past trends in the team in order to recommend improvements, participate in process improvement sessions, etc.).Support the creation and maintenance of process documentation and training materialProvide recommendations for increasing user satisfaction.Provide individual counseling to staff members on variety of HR policiesSupport triaging to ensure that all received cases/queries are allocated to the respective teams/members.Identify potential escalations promptly and flag them to the relevant members as appropriate
Selection Criteria

Bachelors’ degree (in Human Resources, Management, Behavioral Sciences, Business or Other Related fields).Experience in a customer service or client facing role or a combination of education and experience.Demonstration of WBG core and HR functional competencies at the respective grade levelOrganizational and time management skills with demonstrated attention to detail and ability to prioritize tasksStrong computer skills with knowledge of Microsoft office applicationsAbility to present information clearly and concisely both orally and in writingExcellent client service skillsEffective verbal and written communication skillsFlexibility to work the hours defined for this role
Competencies

Client Orientation – Takes personal responsibility and accountability for timely response to client queries, requests or needs, working to remove obstacles that may impede execution or overall success.Drive for Results – Takes personal ownership and accountability to meet deadlines and achieve agreed-upon results, and has the personal organization to do so.Teamwork (Collaboration) and Inclusion – Collaborates with other team members and contributes productively to the team’s work and output, demonstrating respect for different points of view.Knowledge, Learning and Communication – Actively seeks knowledge needed to complete assignments and shares knowledge with others, communicating and presenting information in a clear and organized manner.Business Judgment and Analytical Decision Making – Analyzes facts and data to support sound, logical decisions regarding own and others’ work.Tasks and Workflow Management – Has excellent workflow management and task organization skills; able to take responsibility for all aspects of coordination of the workflow of assigned responsibilities.HR Clients Service – Has ability to serve as resource expert on full range of HR products and services, advising on most complex issues and identifying and resolving difficult problems and issues that affect clients in a professional manner.
World Bank Group Core Competencies

The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.

We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

Learn more about working at the World Bank and IFC, including our values and inspiring stories.