Mars Hiring for Executive Administration – Factory, Mars Wrigley Pune at Pune, Maharashtra Full Time

Job Location : Pune

Job Grade : B3

Line Manager : Plant Head

Job Purpose/Overview

The Factory or Site Admin Officer will play a critical role in managing the Admin & welfare facilities at the factory and make mars mean more to associates through their experience.

Key Responsibilities

Management of Time & Attendance- Adherence to Working hours Policy , Overtime policy & related Statutory compliance

Payroll- Monthly attendance input to Payroll Specialist for the purpose of Salary Computation

Facilities Management- Smooth operation of Canteen , Transport , Change Room

Housekeeping @ Site – Responsible for External upkeep of the site

PPE Management for Associates & Visitors

Visitor Management- Managing the requirements during the planned visits at the site

Onboarding Support for associates in terms of I card, Business cards, Travel portal Login ,etc

Organizing and managing Celebration events for the site

Support facilities related Audit Requirements for HSE , QMP, FSSI & RWA

Contractor Management ( facilities & Loading /Unloading)– Hiring & Orientation training

Support the plant manager with all factory related communication by maintaining the communication notice board

Support AR in Maintenance of personal files for factory based associates

Ensure Safety, Food Safety and Food Security compliance

Lead Projects related to safety, health and wellness

Responsible for bringing In Cost optimization initiatives and support in implementation

Monitoring of Budget vs Actual and work within the allocated budget and lead VL projects in their area

Vendor Management for the facilities supported by this role

Ensure execution of various committees constituted in the factory

Manage and Liaise with Sodexo for IFM

This incumbent manages and governs contractors/Intern Hiring, Orientation, training, work allotment and Pre-grievance engagement

Shall organize yearly medical checkups for everyone at site and ensure the legal compliance

Context and Scope

• Operational Execution

o Resolve complex organizational level disputes and grievances in collaboration with Supply Team & AR

o Partner with MGS for renewal & finalization of vendor contract with appropriate approvals and policy compliance

o Leverage knowledge of best practices to enhance associate experience

o Participative decision making through welfare committees to ensure smooth operation of facilities

Job Specifications/Qualifications

State the minimum education, knowledge, skills and experience this position requires. State the physical

and/or mental requirements for the role (e.g. stand for x hours, lift x weight, concentration on repetitive

tasks). Please distinguish any “preferred” qualifications.

Note: May differ from the current job holder’s own skills and experience.

1. Education & Experience

• Preferred qualification: University degree or equivalent, preferably in in Labor/Industrial Relations with 3 to 4 years in factory administration.

Or 7 to 10 years’ experience in handling factory administration & Labor relations

• Ability to interact and develop relationships with all levels of associates, including senior management, to influence desired outcomes
• Strong communication, written and interpersonal skill
• Strong analytical, problem-solving, and decision making skills
• Exceptional conflict management skills

Mars is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.