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Private Jobs / Private Sector
Milliman Hiring for Administrative at Gurgaon, Haryana, India Full Time
We are seeking a highly organized and experienced Senior Associate Office Administration to join our India Facility & Administration team. In this role, you will work under the guidance of the Manager Administration to oversee, plan, direct, and coordinate supportive services of the organization. The ideal candidate will have a strong background in general office administration, procurement, café management, and travel arrangements.
Responsibilities
- Vendor Management & Procurement: Timely agreements, invoice collection, verification, sending authorities for approval and processing. Follow-up with finance team for payments and MSME details.
- Coordinate with vendor, suppliers, and managers for procurement and other requirements. Manage office supplies stock and place timely orders online and offline, including various online purchase requests and requirements.
- Travel Arrangements: Arrange flight tickets, hotel accommodations, and ground transportation for employees. Timely uploading of senior management Amex expenses on Concur
- Facility Management: Oversee housekeeping, repair and maintenance, and sanitization of office premises.
- Employee Support: Provide miscellaneous support to all employees, including ID cards, new joiner kits, and photo services.
- Shuttle/Cab Service Management: Schedule and manage travel arrangements and events for employees.
- Food and Cafeteria Management: Ensure food quality, hygiene, and manage café supplies and vending machines.
- Courier Management: Coordinate sending and receiving of office assets and documents through courier services.
- Wellness Activities: Maintain a wellness calendar and schedule wellness activities for employees.
Desired Candidate Profile
- 5+ years of experience in general office administration, procurement, café management, and travel arrangements.
- Strong office management experience, with proficiency in dealing with third parties and employees.
- Excellent written and verbal communication skills, with expertise in Excel, PowerPoint, Procurement and Payment systems, Concur, etc.
- Self-motivated and able to work independently, while also collaborating effectively with others.
- Ability to adhere to deadlines, complete projects independently, and manage costs and budgets.
- Comfortable working from the office (WFO).