NICMAR Looking For Executive Assistant at Mumbai, Maharashtra, Full Time

NATIONAL INSTITUTE OF CONSTRUCTION MANAGEMENT AND RESEARCH (NICMAR), established over thirty one years ago by the Indian Construction Industry, is India’s leader Post Graduate Institute in Construction Management, Real Estate Management, Infrastructure Management and Project Management (CRIP). Ministry of Science and Technology, Government of India, has recognised the Institute as a Scientific and Industrial Research Organisation (SIRO). With strong support from the industry, NICMAR is recognised as a prestigious Centre of Excellence in techno-management education in CRIP. The Institute has near 100% campus placement record, including overseas placement, even during recent economic downturn. NICMAR is hiring people for it’s trust office located in Mumbai.

The executive assistant plays a crucial role in supporting and ensuring the smooth functioning of the associated office. This position primarily entails managing schedules, coordinating meetings, felicitating communication, handling confidential information, organizing documents, and providing administrative support.

KEY ACCOUNTABILITIES & RESPONSIBILITIES:

• Schedule and coordinate appointments, meetings and events for the Office .
• Manage and prioritize calendars including complex scheduling and calendar management as well as content and flow of information to target group
• Provide administrative and office support such as typing, dictation, spreadsheet creation, maintenance of relevant files and contact database
• Organize team communication and plan events, meetings, conferences, travel arrangements
• Prepare meeting agenda, documents and follow-up on actionable pointers and liaison between internal and external stakeholders
• Keep stakeholders informed on key issues and upcoming commitments
• Maintain professionalism and strict confidentiality
• Process and reconcile expense reports in a timely and proactive manner
• Update MIS on regular basis and frequently follow-up on the same

Delegations:

• Accept any other related delegations and responsibilities as entrusted by the office.

INTERNAL & EXTERNAL RELATIONSHIP:

• Working under the Director
• Relevant stakeholders.

CANDIDATE REQUIREMENT:

• A bachelor’s degree or equivalent
• Proven experience as an executive assistant in administrative role
• Strong organizational and multi-tasking skills
• Excellent written and verbal communication
• Proficient in MS Office and related software
• Exceptional attention to detail and accuracy
• Professionalism and strong work ethic