NOVOTEL Hiring for EXECUTIVE SECRETARY at Hyderabad, Telangana Full Time

Full Job Description
Prime Function:
Assist the General Manager by ensuring proper filing of all documents, handling mails as per instructions and the organization of all internal and external meetings / relations of the General Manager.
Establish and maintain seamless co-ordination & co-operation with all departments of Novotel Hyderabad & Hyderabad International Convention Centre to ensure maximum cooperation, productivity, and guest service.
Any matter which may effect the interests of ACCOR should be brought to the attention of the Management

Financial Management

Assist the General Manager to prepare and submit in the required format all information necessary for budgeting timeously and accurately.

Operational Management

Manage all files and records related to the office in order to provide any information when required.
Ensure to be familiar with the activities of the General Manager in order to discern priorities and, in case of absence ensure to follow up.
Ensure to check all the mails, sort them and dispatch them according to the instructions of General Manager.
Receive all the telephone calls to the General Manager and transmit them giving all pertinent information.
Ensure to keep the General Manager informed of all the events and follow up on records.
Answer telephone calls, take messages, screen calls and answer queries in accordance with instructions.

Set up and maintain office files and records & reports and correspondence required for reference