Optiver Hiring for Senior Office Manager at Mumbai, Maharashtra Full Time

WHO WE ARE

Optiver is a global tech-driven trading firm, with offices in Amsterdam, Sydney, London, Singapore, Shanghai, Hong Kong, Taipei, Chicago and Austin. Founded in 1986, today we are a leading liquidity provider, with close to 2,000 employees in offices around the world, united in our commitment to improve the market through competitive pricing, execution and risk management. By providing liquidity on multiple exchanges across the world in various financial instruments we participate in the safeguarding of healthy and efficient markets. We provide liquidity to financial markets using our own capital, at our own risk, trading a wide range of products: listed derivatives, cash equities, ETFs, bonds and foreign currencies.

In Asia Pacific, Optiver was one of the first global market makers to establish a presence in the region, with the incorporation Optiver’s APAC head office in Sydney in 1996. Since then, we have expanded our footprint by establishing offices in Taipei (2005), Hong Kong (2007), Shanghai (2012) and Singapore (2021). The business in Mumbai is newly created and deemed to be an integral part of the APAC strategy over the coming years, with anticipation of significant growth.

WHAT YOU’LL DO

We are looking for an experienced Senior Office Manager to manage, coordinate and support our newly opened Mumbai office. Your primary responsibilities will include, (but are not limited to);

Provide HR administratve support

Manage local paper based confidential employee files

Payroll support

Front of house and reception duties

Co-ordinate all aspects of facilities management including OHS

Support the day to day running of the office by:
Managing office supplies and maintenance of equipment

Be on hand executive support for management

Manage third-party service providers such as cleaners and caterers

Provide ad-hoc office administration where necessary such as printing, binding, errands, postage and couriers

Co-ordinate and communicate employee benefits

Provide accounts payable duties

Booking domestic and international travel

Organise and execute company events to a high standard

Act as liaison/concierge to acclimate internal transfers and new joiners to India office

WHO YOU ARE

Ability to coordinate with internal and external stakeholders, including building management, facilities etc.

Understanding of building infrastructure fundamentals

Strong administrative and organisational skills

Experience managing corporate events and travel bookings

Business and administrative certifications

Advanced Microsoft Office skills

Minimum 3 years’ experience as an Office or Facilities coordinator or manager in a fast-paced environment.

Strong attention to detail

Solutions focused and proactive – common sense approach

Excellent English written and verbal communication skills

Proven ability to manage confidential information and materials

Be able to communicate with a wide range of cultures and personalities

WHAT YOU’LL GET

The chance to work alongside diverse, intelligent, and driven peers in a rewarding environment.

Competitive remuneration, including an attractive bonus structure.

Training, mentorship and personal development opportunities

Competitive benefits.

As an intentionally flat organisation, we believe that great ideas and impact can come from everyone. We are passionate about empowering individuals and creating diverse teams that thrive. Every person at Optiver should feel included, valued and respected, because we believe our best work is done together.

Our commitment to diversity and inclusion is hardwired through every stage of our hiring process. We encourage applications from candidates from any and all backgrounds, and we welcome requests for reasonable adjustments during the process to ensure that you can best demonstrate your abilities.