PCL Health Hiring for Admin & HR Executive at Noida, Uttar Pradesh Full Time

Full Job Description
Job ProfileThe HR and Admin Officer is directly responsible for the employee life cycle management of all employees atdistrict level. In addition s/he will lead the administrative function in the district, manage the admin assistant andin his/her absence handle administration directly.Overview of the role: Areas of Responsibility: 1. RecruitmentMaintain a database of budgeted positions viz-a-viz current status, number of vacant positionsand work towards providing suitable manpower for vacant positions.Get directions from the AM – HR and Admin about the new positions, contribute actively inplanning the recruitment cycle of such new requirements and implement them.Completely responsible for recruiting the positions of Block Officers, Field Coordinators, DataEntry Operators, Office Assistant, Guest House Assistant, Tele Callers, and Help Desk Executives.Generate offer letters; contract letters for the selected candidates issue them.Collect documents from employees as per standard checklistMaintain the personal files of the positions mentioned above at district level and update themregularly.2. On boarding and Induction: Responsible for planning and ensuring systematic induction for all new employees of thedesignations.Ensure that induction plan is signed off and filed in the personal file of all employees.3. Attendance and Leave management: Track the attendance of all staff day wise in provided excel format (or) in the Spine Software asper organization requirement and communication.Track leave database, eligibility, availed and closing balances of leaves for the district in excelformat (or) Spine SoftwareProvide this information on monthly basis to the HR and Admin Manager for payroll input.4. Salary Processing / PayrollProvide payroll inputs such as attendance summary, leave summary, other deductions to payrollemployee wise in specified format for processing payroll.Review and updation of data in Spine software on regular basis5. Employee dataMaintain the complete data base of all employees in payroll in specified excel sheet / SpineSoftware and update them regularly with any changesMaintain and update the organograms for the district along with the master data of employees6. Performance ManagementTrack Probation reviews with timelines and ensure outcomes are communicated formallythrough letters.Communicate the process of annual / midyear appraisals, receive, verify the forms and share theconsolidated outcome in specified formats.Ensure that contract renewals are done in a timely manner.7. Employee SeparationEnsure resignation letters are received for employees who intend to leave.Conduct exit interviews in specified formats and share with Manager HR and admin on a monthlybasis.Follow up for the clearance certificate and ensure final settlement is done within standardagreed timeline.8. Data ManagementMaintain the HR files such as employee personal files, recruitment file, PF related documents atthe district level9. Employee EngagementCoordinate and manage a wide range of employee engagement activities on regular basisCollaborate with District Manger on programs / activities that will maximize employeeengagement and satisfactionOrganize and facilitate the monthly – quarterly – half yearly – yearly staffing reviewsSupport the various functions during the onboarding of new joiners to ensure the orientationprocess is properly completedCore ResponsibilitiesSPOC for all HR and Admin related communication for the districtVisit and participate in the block level review meetings twice in a month.Handle employee grievances formally and informally, forward them to concerned department and followup for resolution.Play the role of Employee champion by knowing and counseling their employees as and when required.Preferred Education Background: Post-Graduation in Human Resources, or Social Sciences,Preferred Work Experience: Minimum 3-5 years of experience in HR and AdminA career in non-profit organization will be an assetPreferred Skill Set: Good knowledge of computer – Windows and Microsoft Office applications (Outlook, Word, Excel)Fluent in Hindi, good in EnglishJob Type: Full-timeSalary: ₹15,000.00 – ₹20,000.00 per monthSchedule:Morning shiftExperience:HR: 2 years (Preferred)total work: 2 years (Preferred)Language:English (Preferred)Work Remotely:No