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Peak Scientific Hiring for Office Assitant at India Full Time
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Job Description
Job Title: Office Assistant
Reports to: Regional Sales Manager
Location: Mumbai
Overview
Reporting to Regional Sales Manager, the successful candidate will be responsible for the administration of Mumbai office and supporting all teams. Candidate will also work as Sales and Service support function to help Peak deliver best customer experience in the said region.
- Responsibility
- Maintaining the expense report for monthly petty cash.
- Coordinating with all the relevant vendors and internal teams for services required and payments and approvals.
- Maintaining all the bills & documents for audit/record purpose.
- Thoroughly verifying all the logistics bills and submit it to account for the further payment process without any delay with proper documentations
- Provide support for our customers and sales and service teams
- Preparing Generator and service contract quotes
- Update data base every quarter by coordination with sales team
- Coordinate with customer and internal team for getting necessary documents and ensuring shipments of orders in time
- Generate and compile monthly and weekly data / reports through Excel / CRM.
- Respond to incoming customer requests – same day / next day turnaround is expected.
- Responsible for order processing in coordination with HO and escalation of commercial or paperwork issues till resolution.
- Maintain documentation and filing for all the customer communications and purchase order.
- Payment follow up
- Maintain stocks in regional office and sending monthly update to HO and as well reconciliation with Local Engineer van stock data.
- Proper keeping the records of each inventory.
- Preparing challans and communicating with customers and channel partners for demo units
- Maintaining Inventory sheet – with Outward & Inward data.
- Ensure proper packing of each material while couriering to customers or engineers or other regional offices.
- Tracking all shipments.
- Keeping POD of all deliveries and sharing with concerns timely.
- Verification and submission of courier reports.
- Timely Payment of the office vendors and service providers.
There is a competitive remuneration package and the opportunity to develop within a rapidly expanding technology manufacturing business, in a very energised and challenging environment. If you can see yourself in our global business, please click the Apply button.
Peak Scientific is an equal opportunity employer and values diversity at our company. We welcome applications from all qualified individuals regardless of their religion and beliefs, race, sexual orientation, age, gender identity, disability or any other protected classification.