Philips Hiring for R&D Executive Assistant at Bengaluru, Karnataka Full Time

Job Description

Philips is a global leader in health technology, committed to improving billions of lives worldwide and striving to make the world healthier and more sustainable through innovation. Driven by the vision of a better tomorrow.

But it’s not just what we do, it’s who we are. We are 80,000, wonderfully unique individuals, with two things in common. An unwavering sense of purpose and a relentless determination to deliver on our customers’ needs. It’s what inspires us to create meaningful solutions – the kind that make a real difference – when it matters most.

The world and our customers’ needs are changing faster than ever before and while we are proud of what we do already, we know we can do more. That’s why we need you, to help us tackle increasingly complex challenges posed by ever evolving health and well-being needs.

In this role, your

Key responsibilities include: Work closely with a select set of leadership team to provide seamless support to the group. Management of complex calendars and scheduling, meeting prioritization, large scale meeting coordination. Scheduling cost effective air/hotel/ground transportation. Create detailed travel itineraries (including smooth transitions between time zones). Coordinate with in-house travel agents and manage international as well domestic travel process. Organize, execute, and assist with team activities and logistics (staff meeting agendas, all-hands meetings, quarterly on-sites/off-sites, and team social events). Tracking and helping drive completion of key deliverables and following up on outstanding action items. Completing expense reports, maintaining schedules, plan and coordinate events.

Working knowledge of MS Word, MS Outlook and SharePoint. A terrific work ethic accompanied by an ever-positive, get-it-done attitude. Ability to take on increased responsibilities as the position advances. Exceptional written, verbal, and interpersonal communication skills. Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines. Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.

Preferred Qualifications

Bachelor’s degree or equivalent

Job Description

Manages Outlook calendars and virtual resource tools to support appointments, meetings, events and business travel. Coordinates and reconciles schedule conflicts with multiple executives, managers, customers, partners and suppliers.

Ensures conference room resources are maintained and available. Sets up MS Teams for Hybrid meetings.

For managers, coordinates and makes domestic and international business travel arrangements, and monitors on-going logistics for all designated business travelers.

Plans and implements logistics for executive level internal/external events and meetings such as employee meetings, workshops, conferences, leadership events etc.

Assists management and team members to ensure timely and accurate compliance to Travel Policies;

Provides assistance to follow up with vendors, and for payments, e.g., for office purchases, and expenses related to events.

Provides assistance to maintain reports, presentations and organization charts.

Provides assistance to maintain SharePoint site as needed.

Supports other activities or special projects as required by management.

Skill Required

Excellent communications skills, both written and oral.

Ability to build strong relationships and manage multiple projects effectively.

Strong organizational skills, time management skills, and ability to work cooperatively as a team member.

Positive and proactive working attitude. High levels of integrity and discretion in handling confidential information.

Ability to learn and apply new skills.

Ability to work under limited supervision; methodical and thorough with a focus to detail and completion of tasks. Must be able to manage a list of actions and track them to completion.

Ability to quickly learn organizational structure and the objectives of the team.

Ability to work in an ambiguous environment.

You are a part of

Enterprise Informatics business in Philips. Enterprise Informatics is at the core of Philips Strategy.

To succeed in this role, you’ll need a customer-first attitude and the Skills mentioned below.

Excellent communications skills, both written and oral.

Ability to build strong relationships and manage multiple projects effectively.

Strong organizational skills, time management skills, and ability to work cooperatively as a team member.

Positive and proactive working attitude. High levels of integrity and discretion in handling confidential information.

Ability to learn and apply new skills.

Ability to work under limited supervision; methodical and thorough with a focus to detail and completion of tasks. Must be able to manage a list of actions and track them to completion.

Ability to quickly learn organizational structure and t

How we work at Philips

Our newly-adopted hybrid work concept fuses flexibility with collaboration to deliver great outcomes for our people and our customers. We are embracing an approach wherein we spend more time together than apart – which for full-time employees translates to an average of at least 3 days working from the office and up to 2 days from home – for our hybrid roles.

Hybrid work flexibility means people can meet the changing demands of work and home in the most balanced, productive, and healthy way.

Our hybrid working model is defined in 3 ways:
We believe in the importance of impactful collaboration: There’s a certain energy when everyone’s in the same room that can heighten idea generation and creative friction needed for problem-solving.

We embrace flexibility: Choosing where, when and how to work can vary according to task and team schedules. Flexibility isn’t office or online, it means choosing the space that works best for you, your teams and our customers on a case-by-case basis.

We want to be at our best: The way we work and our workspaces are designed to support our well-being, offer career advancement opportunities, and enable us to be at our best.

Why should you join Philips?

Working at Philips is more than a job. It’s a calling to create a healthier society through meaningful work, focused on innovative, customer-first health technology solutions. Help us improve the health and well-being of billions of people, every year. Ultimately creating a career that no one could have planned for. Even you.