PSN Automotive Marketing Pvt Ltd Hiring for Personal Secretary at Bengaluru, Karnataka Full Time

Full Job Description
Provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management of her day to day affairs, and most effective use of her time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the Director’s absence. Main responsibilities  Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary.  Manage Director’s travel arrangements (including visas/accommodation).  Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.  Maintain Director’s office systems, including data management and filing.  Maintain records of Director’s contacts.  Screen calls, enquiries and requests, and deal with them when appropriate.  Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.  Produce documents, briefing papers, reports and presentations for the Director.  Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.  Manage arrangements for Trustees’ and Sub-Committee meetings, including production/distribution of agenda and papers.  Assist/support Director, Development Manager & Communications Manager in arranging funding partner and other events.  Meet and greet visitors at all levels of seniority.  Supervise all Trust incoming/outgoing mail.  Any other duties as may reasonably be required by the Director.External relationships  Director’s contacts.  Trustees.  Trust funding partners.  Central University personnel.  College and Departmental officers and staff.  Conference facility, catering and accommodation personnel. Person specification  Educated to degree level or equivalent.  Experienced Personal Assistant at senior management level.  Experience of electronic diary management.  Experience of working in a Higher Education Environment.  Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external to the University.  Ability to organise and plan own work.  Excellent attention to detail, with the ability to maintain a high level of accuracy.  A flexible, pro-active approach to work including the ability to prioritise and re-prioritise.  Ability to work on own initiative.  Ability to deal with sensitive information with discretion and to maintain confidentiality.  Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint.Job Types: Full-time, Regular / PermanentSalary: ₹25,000.00 – ₹30,000.00 per monthBenefits:Cell phone reimbursementHealth insuranceLeave encashmentLife insuranceProvident FundSchedule:Day shiftSupplemental Pay:Yearly bonusSpeak with the employer+91 9686697813