Timely Find Hiring for Executive Assistant at Gurgaon, Haryana, India Full Time

Overview

The role of an Executive Assistant is crucial in providing high-level administrative support to executives and senior management. They play a key role in facilitating efficient workflow and ensuring that the executive’s time is optimized. Executive Assistants are responsible for managing schedules, coordinating meetings, handling correspondence, and performing a range of administrative tasks that contribute to the smooth operation of the organization.

Key Responsibilities

• Manage executives’ calendars and schedule appointments
• Coordinate meetings, including logistics and preparation of materials
• Act as the primary point of contact for internal and external stakeholders
• Handle sensitive and confidential information with discretion
• Prepare reports, presentations, and correspondence
• Arrange travel, accommodation, and itineraries
• Facilitate communication between executives and team members
• Conduct research and compile data as directed
• Assist in project management and follow-up on action items
• Organize and maintain files and records
• Provide administrative support as needed
• Manage incoming calls and emails, prioritizing and responding as required
• Monitor office supplies and reordering as necessary
• Handle expense reports and manage finances as directed
• Coordinate special events and functions

Required Qualifications

• Bachelor’s degree in Business Administration or related field
• Proven experience as an executive assistant or similar role
• Proficient in Microsoft Office suite
• Excellent organizational and time management skills
• Strong written and verbal communication abilities
• Ability to prioritize tasks and multitask effectively
• Discretion and confidentiality in handling sensitive information
• Detail-oriented and proactive in problem-solving
• Knowledge of office management systems and procedures
• Ability to work independently and take initiative
• Professional demeanor and strong interpersonal skills
• Familiarity with travel arrangements and itinerary management
• Experience in event planning and coordination
• Capability to adapt to changing priorities and deadlines
• Ability to work under pressure and meet tight deadlines

Benefits

• work with the CEO directly and get hands on experience in how multiple business’s work
• gain general managment experience in business
• work in an excellent work culture and office environment in gurgaon
• get work benefits and incentives

Skills: problem solving,event coordination,executive administrative assistance,virtual assistance,deadline management,project management,calendar management,event planning,administrative support,travel arrangements,file organization,project management office (pmo),microsoft office suite,meeting coordination,confidentiality,organizational skills,research,adaptability,time management,expense reports,office supplies management,communication facilitation,report preparation,multitasking,communication,interpersonal skills,office management systems,problem-solving