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UST Global Hiring for Associate II – TR at Thiruvananthapuram Full Time
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Role Proficiency:
Provide day-to-day Talent Acquisition support to Accounts/Verticals under supervision. Liaison with Accounts/Verticals for external hiring.
Outcomes:
- Understand job requisition and skill requirements within area of responsibility to optimize searchable skills and refining sourcing channels
- Assist in sourcing administrative activities maintaining database and paperwork of hiring activities/prerequisites
- Understand search engines deconstruct job descriptions into searchable skills and create / refine queries to source the best candidates
- Screen applicants to evaluate if they meet the position/role requirements
- Update and utilize recruiting databases/tools to perform the job
- Follow up on interview process status and update the applicant tracking system
- Assist in recruiting related programs as needed
- Build and create talent pipeline for future roles
- Suggest process improvements for efficiency of recruiting tools
- Participate in employer branding activities job fairs employer events
- Maintain current knowledge on trends of recruitment applicable laws and ensures compliance adherence
Measures of Outcomes:
- Quality of candidates sourced & shortlisted
- Source of hire Source quality and Source mix
- SLA Adherence – Fill Rate Time to hire
- Multi-tasking ability based on efficiency in the given assignment
- Proactive implementation and execution of given tasks
- Complete compliance to policies and procedures
- Accurate reporting and data management
Outputs Expected:
Stakeholder Relationship:
- Develop and maintain strong partnership with Hiring Manager & Account teams to understand the business and staffing needs
- Collaborate with multiple internal stakeholders (Business Units Workforce management and skilling teams) to initiate pre-requisites such as approvals and job requisition to begin sourcing
Adherence to SLAs and processes:
- Ensure process compliance and reporting accuracy in the activities assigned
- Manage full life cycle Recruitment processes within defined SLAs
- Manage offers candidate negotiations to ensure requisitions are filled in a timely manner
Sourcing of Candidates:
- Talent mapping through social media career blogs job portals and networking to socialize the job postings
- Mandatory filling of ‘Intake session’ for the demands assigned prior to starting the search
- Partner across a variety of functions to create relevant compelling personalized and high-touch candidate experiences that align with UST’s values and mission
- Support in recruitment activities such as attending job fairs employer branding activities and job postings on career portal social media and networking groups
- Support in the development of employer branding sourcing and social media strategy at colleges/universities. Maintain relationships with regional and local universities to attract talent
- Maintain a strong pipeline/network of active and passive candidates
Candidate Screening:
- Timely pre-screening activities to ensure the technical and overall fitment of candidates
- Submit shortlisted candidate profiles to the recruiting delivery team for further selection process
- Collaborate with interview panels by providing guidance support and updates through the entire hiring process
Candidate Communication and Interview Coordination:
- Scheduling of interviews ensuring candidates and interviewers are fully briefed.
- Prepare candidates for interview by providing detailed information about the company department job duties and overall expectations
- Organize and document post-interview feedback from interview teams and candidates
Collaboration & Stakeholder Management:
- Liaise with Business Units for external hiring and provide day-to-day recruiting support to Business Units
- Collaborate with the onboarding team by providing all pre-requisites w.r.t. to onboarding
Offer Management:
- Responsible for articulating and negotiating job offers with candidates and clearly communicating aspects of the offer and post -employment pre-requisites
- Act as Point of Contact for candidate queries
- Assist in candidate documentation and on-boarding of new hires
Other Operational activities:
- Partner with offshore/onshore teams on sourcing execution
- To participate in Talent/recruitment surveys collating feedbacks from reporting managers on hiring process
- Under supervision support projects in the talent acquisition areas. Few examples: Employment branding Innovative sourcing techniques & candidate experience feedback surveys
- Stay up to date on the latest recruitment sourcing branding trends & best practices.
- Collaborate with vendors on invoices and billing activities
Reports and Metrics:
- Prepare and share daily weekly and monthly recruitment reports
- Regularly manage pipeline activity maintain data/reporting integrity and proactively share data driven updates with internal stakeholders
- Leverage data and metrics to ensure alignment good candidate experience and carry out a consistent and data-based approach to hiring
Skill Examples:
- Communication: able to articulate with good listening and communication skills. Must be able to communicate with potential job candidates
- Interpersonal: Must have the ability to work with various departments on filling open positions and fostering teamwork. They must also be able to effectively deal with potential candidates.
- Decision Making: Must be able to review candidate applications and assess suitability on open positions
- Discretion: Able to maintain confidential & sensitive information of candidates in compliance with local laws as applicable.
- Technical: Should have good understanding of IT technologies & skill adjacencies to effectively source the best candidates.
- Business acumen: Should have a good knowledge of search skills talent supply sources analytical skills and Judgement.
- Growth Mindset: Demonstrates curiosity and ongoing drive to understand & learn techniques in sourcing & fulfilment of demands. Takes ownership of the assigned activity and able to deal with ambiguity & uncertainty.
- Collaboration: Should collaborate across teams and functions to execute the given task
- Empathy: Demonstrates empathy while interacting with stakeholders/teams
Knowledge Examples:
Additional Comments:
None