World Bank Group Hiring for Finance Assistant at New Delhi Full Time

The Vice Presidency for Corporate Support (COSVP) integrates Budget and Business Administration, HR, Communication, Partnerships and Information & Technology functions under one umbrella to enable execution of IFC’s management and operational needs in the best way. Within COSVP, Budget and Business Administration department (CBA) plays a pivotal role in allocating IFC scarce resources and aligning them to IFC 3.0 by leveraging budget as a management tool to mainstream the corporate strategy, creating profitability and efficiency metrics, improving the scorecard and overseeing procurement and facilities administration.

CBAAP is a unit within CBA supporting operational teams in IFC’s Asia and Pacific region. CBAAP currently seeking a Finance Assistant to join CBA team in New Delhi office. The successful candidate will primarily support Finance Officer for the overall financial administration and accounting practice of IFC Offices in India.

Duties and Accountabilities:

The Finance Assistant’s main tasks will include but are not limited to the following:

Imprest Administration:

• Processing of vendor/staff payments and consultant reimbursements in E-Payables
• Ensure regular accounting, reconciliation and timely replenishment of IFC petty cash
• Ensure proper accounting and timely reconciliation of Pcard statement in SAP
• Monthly review of expenses for accuracy and ensure timely corrections/adjustment of erroneous transactions.
• Filling and reconciliation of refund for GST and other reimbursable taxes.
• Accounting of Accruals and Prepayments
• Payroll processing in SAP
• Perform and ensure correctness in transaction for GL, Charge code, vendor, Tax etc.
• Support ACS on procurement for PO threshold, Petty Cash handling, PCard, vendor registration and maintenance, charge code inquiries etc.
• Liaise with AP, AR and vendors to ensure timely payments and receivable process.
• Ensuring proper filing of all documents as per the record retention policy

Monitoring & Reporting:

• Monitoring and maintaining Imprest account and petty cash account fund balances as per policy
• Preparation of monthly Imprest accounting report including bank reconciliation.
• Monitor implementation of PCard and Event Card to ensure compliance to the institutional policies and guidelines.
• Fixed assets: ensure that all asset procurements, disposals and reporting conform with WBG policies and procedures.
• Maintain strong controls for IFC related transactions to ensure a STRONG scorecard rating for India Office Business Area.
• Providing ad-hoc reports at the request of management.

Liaison and Knowledge sharing:

• Coordinate with GPP team for invoice processing, invoice query resolution, clearance of vendor open items.
• Liaison with Chennai office regarding Imprest/Payroll/SRS/Travel audit/Account Payable issues
• Liaise with Banks in connection with IFC Corporate account as staff salary accounts.
• Providing expert advice and guidance to staff on accounting theory and practice, recommending solutions to various issues, travel and other policies.
• Support Finance Colleagues on India Office Budget forecast and monitoring.
• Support Advisory operational staff to resolve finance related inquires.
• Perform ad-hoc assignments and serve as back-up to a role, as required.
• Respond to review undertaken by Quality Assurance team on IFC transactions.