World Bank Group Hiring for Senior Accounting Assistant at Chennai Full Time

Do you want to build a career that is truly worthwhile? Working at the World Bank Group provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges. For more information, visit www.worldbank.org

The WBG consists of five specialized institutions: The International Bank for Reconstruction and Development (IBRD), the International Development Association (IDA), the International Finance Corporation (IFC), the Multilateral Investment Guarantee Agency (MIGA), and the International Centre for the Settlement of Investment Disputes (ICSID). The World Bank is organized into six client-facing Regional Vice-Presidencies, several corporate functions and thirteen Global Practices to bring best-in-class knowledge and solutions to regional and country clients.

The WBG Finance & Accounting (WFA) Vice Presidency is responsible for all aspects of the financial reporting and internal control framework for IBRD, IDA, and the extensive Trust Fund/Partnership portfolio of these entities. WFA also leads the client service function for the WBG’s administrative expenses and trust funds and ensures fiduciary responsibility for all disbursements related to Bank operations.

Organizationally, WFA comprises three functional departments: (1) WBG Corporate Accounting and Reporting (WFACA), (2) WFA Trust Funds and Loans (WFATL), and (3) WFA Financial Controls (WFAFC). These units, along with WFA Chennai and WFA Systems and Transformation divisions, report directly to the WBG Controller who heads the WFA Vice Presidency.

WFAPA– The team in Chennai is responsible for processing of Salary & Benefit payments to the Bank group staff on a fortnightly basis. This includes ensuring proper controls over the entire process and adhering to the Bank’s policies and procedures. All tasks included in the payroll schedule need to be performed timely to ensure the accuracy of Payroll payments. While Chennai assumes the responsibility for delivering the services at the performance levels specified in the Service Level Agreement (SLA), HQ payroll provides all the necessary documents and support to respond to questions and problems promptly.

Job Purpose:

To perform the payroll functions and assist the smooth workflow of the payroll process in close coordination with the Payroll team at HQ. Enabling the Department to complete the payroll process in time by completing/coordinating the work, within the time frame as established in the half yearly Payroll Schedule. The job requires extensive interaction with HR/Country Offices/ Information and Technology Solutions Group (ITS) on payroll related matters.

Specific Key Accountabilities:

• Verify worklist transactions to ensure accuracy and completeness.
• Calculate earnings/deductions in situations when the pertinent information is missing from the worklist report.
• Review calculations: each calculation is reviewed by another person to ensure accuracy.
• Review Retro Earnings/Deduction Reports, to verify accuracy and enter any necessary corrections.
• Create Retro Earnings/Deduction, to generate retro earnings and deductions that were not included in the original report.
• Enter the data corresponding to some earnings/deductions, such as Bretton Woods, Social Security, Continuation of Insurance, 401K.
• Review reports: Done before the payroll cycle is closed, to ensure the validity of the payments being made e.g., Staff being paid in two paygroups, Terminated/LWOP staff with pay in the current payroll cycle, etc.
• Send necessary information to staff and managers (such as memo to Managers regarding overtime payments that exceed Payrolls’ Control Threshold; overpayment letters notifying staff of the establishment of an account receivable).
• Resolve issues with HR, (e.g., duplicate payments, overdue payments, pending actions).
• Resolve issues with Systems that affect the closing/payment. These problems usually relate to data transfers from HR to Payroll and SRS to Payroll that could result in over/underpayment Eg. incomplete feeds from SRS, insufficient/inconsistent data on the retro-reports.
• Research and reply to staff queries within the service standard of four hours.
• Answer queries and provide information/analysis requested by external auditors and internal auditors.
• Update desk procedures for each business function.
• File documentation.
• Prepare off cycle.
• Selected general ledger account download, identify, and provide open items for clearing.
• Process salary advances to the staff who request payment in alternate currency. Also for staff who are assignment or Telecommuting arrangement as approved by HR/Legal.