YouGov Hiring for Facilities and Office Coordinator at Airoli, Navi Mumbai, Maharashtra Full Time

Full Job Description
Company Description

The Company

YouGov is an international research data and analytics group.

We help the world’s most recognised brands, media owners and agencies to plan, activate and track better marketing activities. As pioneers of online market research, we have been building an ever-growing source of consumer data for the past twenty years. Creating the richest and most complete understanding of your customers’ complex lives. We call it living data.

We are driven by a set of shared values. We are fast, fearless and innovative. We work diligently to get it right. We are guided by accuracy, ethics and proven methodologies. We respect and trust each other, and bring these values into everything that we do. Unlike our competitors, we understand how opinions and trends change from day-to-day, week-to-week and year-to-year. That’s why we have built a platform that gets you right to the source for reliable, accurate data that reflects the reality of a complicated world. Imagine if you could know what 17 million+ people in over 55 markets were thinking now? Or last week? And do so again and again? That’s why we’re different.

Rather than commissioned research that’s already out-of-date by the time it reaches someone’s inbox, our data is alive. So, no matter how quickly things change, our clients are always in the know.

YouGov. Living Consumer Intelligence

The Culture

Diversity and inclusion are fundamental to YouGov. We are committed to giving the world a voice by capturing the opinions of all groups, including the ones that are often under-represented in research. We are also committed to making sure that our products and tools are free from any bias, as accuracy is key to what we do. None of the above can be done without having a truly diverse workforce, in an inclusive workplace. We are very keen on attracting and retaining the best talent. And best talent also means a diverse pool of talent, with various backgrounds and perspectives.

Supporting the wellbeing of our staff, including maintaining a good work and life balance, is important to us. As an Equal Opportunity Employer, qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, veteran status, disability status, or any other characteristic protected by law. All employment decisions are made on the basis of occupational qualifications, merit, and business need.

Job Description
What will I be doing:
Office Management

Responsible for working with local office stakeholders to define business needs for office management and services planning
Coordinate office moves/desk allocations/space management/office improvements
Take on ad-hoc short and long-term projects from time to time as deemed necessary by the company.
Responsible for the implementation of Health & Safety measures in the office.
Conduct office and remote workspace Ergonomics assessments in line with the Global Working Arrangements Policy
Work closely with Global HR and IT departments on staff on/off-boarding activities.
Work with the AFMI, Office Management team and third parties on environmental and sustainability initiatives.
Plan and manage company business and social events

Budget

Responsible for the creation and management of the office budget
Manage reconciliation with suppliers, ensuring that all items are invoiced and paid on time

Team Management

Ensure maximum performance of line report by setting annual and short-term objectives, regular evaluation and providing them with adequate coaching and guidance
Establish an atmosphere through leadership and employee development

Business Travel

Help employees plan, choose and arrange for their business travel
Assist employees with documentation and visa process, Forex, Travel Insurance etc.

Supplier management

Manage office supplier contracts and contractors
Maintain review process for contracts such as transport security, waste management, housekeeping, facilities alarm systems, CCTV, pest control, air conditioning, fire safety, pantry, electricity, and gas, and drive cost reduction.
Ensure all vendor Management Information System is updated
Research for new vendors and coordinate the Supplier Approval and onboarding process with the Governance, Legal and Finance team.

Administration and reporting

Coordinate office operations and procedures
Establish and monitor procedures for record-keeping, and ensure filing systems are maintained
Prepare operational reports and schedules to ensure efficiency
Manage internal staff relations

Support and cover

Responsible for working with AFMI to create and implement real estate strategies that align with the YouGov’s overall strategy
Support Global Facilities and Global HR initiatives
Assist is Business Continuity Plan for India offices
Assist in smooth functioning of all India centres
Cover AFMI during the absence

Qualifications

Graduate in Any Field

Additional Information

What’s in it for me?

Flexible shift timings
A minimum of 8 years’ experience in an office management role
Excellent interpersonal, oral and written communication skills
Exceptional organizational and time management skills
Attention to detail
The ability to manage your own workload and supervise the work of others concurrently
LinkedIn Learning
Mental Health First Aiders
Headspace App
Annual Leave – 20 Days
Birthday Leave – An additional day holiday on your Birthday
Sick & Casual Leave – 12 Sick leave and 8 Casual Leave
Maternity Leave
Paternity Leave
Private Medical Insurance
Life Insurance
Sodexo Meal Pass
Leave & Travel allowance (LTA)
Provident Fund
Night Shift Transportation facility

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