Ashoka University Hiring For Warden at Sonipat, Haryana Full Time

Location: Ashoka University Campus, Rajiv Gandhi Education City, Rai (District – Sonepat)

Experience (in years): Minimum Graduate with 2-5 years experience

Nature and days of work: This is a full-time role, 6days a week, on-site and on campus

About Ashoka University:
Ashoka University is India’s leading Liberal Arts and Scie

nces University providing a distinctive interdisciplinary liberal education at par with the best universities in the

world. Located in Sonipat, Haryana, Ashoka is India’s first and only not-for-profit University built on the principles

of collective public philanthropy.

Ashoka’s 2,000-plus students, drawn from 30 states and over 243 cities in India and 27 other countries, receive a

world-class interdisciplinary education, led by internationally renowned faculty. The University offers

multidisciplinary programs that expose students to diverse perspectives, beyond classroom education. Ashoka

students learn to be critical thinkers, effective communicators, and ethical leaders and have been placed in many

of India’s leading organizations in the consulting, banking, corporate, CSR, and social sectors. Ashoka has also

developed eleven Centers of Excellence to encourage academic and research collaborations and create societal impact.

For further information, visit www.ashoka.edu.in.

We aim to co-create a nurturing space for our students, faculty, staff, donors, and community positively through

universal values:
Being mission-driven and authentic

Thinking strategically and creatively

Collaborating with trust and respect

Being accountable and driving for results

Focused on service excellence

About the Residence Life Office: Residence Life Office is one of the branches of the Office Of Student Affairs

(OSA) headed by the Dean of Student Affairs. Under the umbrella of OSA, the other two offices are the Student Life

Office and the Sports and Exercise Office. Each of these offices occupies and crafts intellectually stimulating spaces

in their own right.

Residence Life at Ashoka University is one of its kind in India and is dedicated to revitalizing the campus residential

experience and aims to offer a well-rounded university life for all students.

Position Overview: The Warden is an integral position of the Residence Life Office at Ashoka University. The

responsibilities of this position primarily revolve around the administrative, supervisory, disciplinarian roles but

at the same time, the person in this position should possess an empathetic approach, flexibility, great discretion,

and a high degree of integrity, and an ability to maintain complete confidentiality.

The position is responsible to ensure students’ health, hygiene, safety, security, sanitation, cleanliness, handling

emergencies, and preserving discipline and dignity in the halls of residence which needs accessibility round the

clock physically and on-call. The role offers an outstanding opportunity for someone with an interest to learn and

grow professionally.

Responsibilities:

• At the beginning and end of the academic year, should be capable of making a detailed annual building maintenance

project plan with a timeline. The annual maintenance plan should cover construction, repair, replacement, paint,

cleaning, safety and security checks, etc. Upon approval on the detailed project chart, reach out with the team operations,

coordinate, follow up, and after final checking, report to the HOD about the readiness of the buildings.

• To allot rooms to all incoming and returning students after approval from the Dean, Student Affairs on the housing plan

and based on the guidelines issued.

• To maintain students’ databases concerning their check-in, check-out, closure report, wellbeing, and other necessary

information by following the suggested guidelines regularly.

• To delegate work to the assistant wardens/assistants:

o Getting the various registers maintained for the smooth functioning of the residence halls.

o Getting room keys checked, repaired, and replaced if required before the beginning of every academic year and

also through the year.

o Taking daily reporting from the Assistant wardens/Assistants to ensure regular cleanliness, maintenance, and

housekeeping work are taking place in each residence hall.

• Apart from the annual maintenance of the halls of residence, for the smooth running of the facilities, should have an

ability to chart out a periodical audit of the status of the facilities and accordingly plan the up-gradation of maintenance

and housekeeping facilities in the halls of residence, coordination with the team operations, have a weekly or fortnightly

meeting and get the complaints rectified coming on day to day basis.

• To be responsible for assigned resident students, promptly take appropriate action, and understand students’ concerns

more closely. Need to be able to organize regular floor meetings in coordination with the RAs and RACs. Need to have

regular office hours, should be able to attend calls coming on the Helpline number and get them resolved promptly.

• To take regular rounds to ensure mental and physical wellbeing of the students and should be able to coordinate with

the infirmary staff to check on the status of the admitted students.

• Upon any disciplinary infraction, wardens are required to report to the incident site immediately, and then after

assessing the situation, they need to take action accordingly. After resolving the incident, it should be reported in detail

to the HOD/disciplinary committees. In case of minor disciplinary infractions, wardens should have the ability t0 resolve

by themselves and document all the reported cases with the complete case history as per the suggested guidelines.

Please Note: The responsibilities listed above are not exhaustive and may be supplemented or modified as per

the discretion of the Dean, Student Affairs.

Required Competencies:
Excellent communication skills, both verbal and written, with attention to detail.

Should be a patient listener, approachable, and should have empathy to understand the problem and help establish

rapport with the students and with other concerned allies as well.

Ability to prioritize tasks and meet deadlines with varying degrees of pressure

Team player with the ability to work, coordinate, cooperate, and collaborate within and outside the office.

Professional, organized, and courteous conduct, both internally and externally

Possess significant awareness of the handling of sensitive information while maintaining its

confidentiality

Application Submission Process:
If you are interested, please email your application to swati.choudhary@ashoka.edu.in and Connect HR

with the subject line: “Warden (Candidate’s Name)”. Kindly include the following

documents in your application:
A resume (with your name as the file name)

A one-page cover letter higshlighting your experience relevant to the job

requirements Please note that only shortlisted candidates will be contacted.

Ashoka is an equal opportunities employer. Remuneration will be competitive with Indian non-profit pay

scales and will depend upon the candidate’s experience levels and the overall organization’s salary structure.