BITS Pilani Hiring for Jr. Office Assistant (EEE) at Goa Full Time

BITS Pilani, K K Birla Goa Campus invites applications for the position of Jr. Office Assistant. The position

details are as follows:
About BITS, Pilani

Birla Institute of Technology & Science, Pilani has been declared as an “Institution of

Eminence Deemed to be University” by the Central Government of India in exercise of

the power conferred under Section 3 of the UGC Act 1956 and is a renowned science and

technology institute with its headquarters located in Pilani, Rajasthan, India. In addition

to Pilani, BITS Pilani has campuses in Dubai, Goa, Hyderabad and Mumbai.

Area of Operation

Higher Education

Post / Job Title

Jr. Office Assistant

Job Type

Regular, Full time

Reporting to

Head of Department – EEE

Will also work

very closely

with

Key Internal: Faculty, Staff & Students

Key External: Vendors

No. of Positions

& Job Location

One Position in K.K. Birla Goa Campus

Principal

Accountabilities &

Responsibilities

• Preparation of Notes for Approvals (NFAs).
• Involvement in procurement of items for department usage.

➢ Seeking quotations from vendors, if required.

➢ Following up with Purchase & Accounts till completion of procurement & payment

to the vendor.

• Document handling: movement of documents between departments & follow up.
• Photocopying, printing and scanning of documents; maintaining department

documents & records.

• Preparation of certificates for students such as recommendation / rank certificates, TA

experience certificates, etc.

• Monthly processing of department faculty & staff absentee report. Maintaining

attendance & leave records of Ph.D. students for forwarding monthly salary advice to

the Accounts.

• Forwarding of bills & follow up.
• Maintaining ledgers related to the department budget.
• Extending coordination support (hospitality arrangements) during department events

like conferences, workshops, seminars and guest visits.

• Preparation of departmental reports, as & when required, by different stakeholders.
• Any other responsibility assigned by the Head of Department from time to time.

Qualification

and Personal

Profile

Graduate in any discipline with minimum 1 year of relevant experience. Preference will

be given to candidates with prior experience in an office setting.

Note: Qualification & Experience criteria may be relaxed for exceptional candidates.

Other Skill

and Ability

Requirements

• Should be computer savvy and be conversant with MS-Office.
• Should possess effective communication skills with good command over written and

spoken English.

• Should be proficient in letter writing and e-mail drafting.
• Should be punctual, methodical, organized and self-motivated.
• Should exhibit a high degree of ownership, commitment and flexibility.
• Should have the ability to work independently and as one of a team.
• Should be able to put in extra hours as per work demands.
• Should possess good interpersonal skills.

Compensation

Suitable candidate will be placed in Level 3 with a minimum pay of Rs. 21,700/- per

month plus DA and other benefits as per Institute Norms.

Please submit your applications using the link: https://gad.bits-goa.ac.in/HRM/

Alternatively, applications in the prescribed format (refer View Details against the advertised

position) may be submitted along with copies of the testimonials to the office of Dean –

Administration or may be emailed to hroffice@goa.bits-pilani.ac.in .

Last date of application is 20-Oct-2023.

Dean – Administration